Queensland Consolidated Regulations

HEALTH (DRUGS AND POISONS) REGULATION 1996 - REG 87

87 Entries to be made in controlled drugs record

(1) A pharmacist, or a person who is authorised to dispense or supply a controlled drug under the personal supervision of a pharmacist, must personally enter in the controlled drugs record, the details of each transaction for a controlled drug that is performed by the pharmacist or person.

Penalty—

Maximum penalty—40 penalty units.

(2) The pharmacist or person must make the entry—

(a) for a transaction for the administration or supply of a controlled drug on a written instruction under the pharmacist opioid DTP—not later than 7 days after the end of the month in which the final administration or supply of the drug on the instruction is carried out; or

(b) otherwise—

(i) on the day of the transaction; and

(ii) if there is more than 1 transaction on a day—in the order in which the transactions happen.

Penalty—

Maximum penalty—40 penalty units.

(3) The pharmacist or person must include the following details in the entry—

(a) for a controlled drug that is obtained—the date it is obtained, the name and address of the person who sold it, and the seller’s invoice number;

(b) the date, name and address of the person to, or for whom, the controlled drug is dispensed or sold;

(c) if no one else was involved in the transaction—a description of the nature of the transaction;

(d) the quantity or volume of the controlled drug dispensed, obtained, sold or used by the person in a compounded preparation, or otherwise involved in the transaction;

(e) if the controlled drug is sold on a purchase order or dispensed on a prescription—the distinguishing number given by the person to the order or prescription;

(f) the name of the person who made the order or prescription;

(g) the balance of the drug in stock at the dispensary after the transaction.

Penalty—

Maximum penalty—40 penalty units.

(4) The person who makes the entry must—

(a) for a controlled drugs record kept in a book—initial each line of the entry; or

(b) for a controlled drugs record kept in another form—include the person’s initials on each line of the entry.

Penalty—

Maximum penalty—40 penalty units.

(5) A person must not cancel, change, delete or obliterate an entry in a controlled drugs record.

Penalty—

Maximum penalty—40 penalty units.

(6) However, the person who made the entry in a controlled drugs record may correct the entry as follows—

(a) for a controlled drugs record kept in a book—by a signed and dated marginal note or footnote that gives the date of the correction and the correct details;

(b) for a controlled drugs record kept in another form—by a note, that does not prevent the original or existing entry being read, of—

(i) the person’s name; and

(ii) the correct details; and

(iii) the date of the correction.