Queensland Consolidated Regulations

LEGAL PROFESSION REGULATION 2017 - REG 31

31 Requirements regarding computer accounting systems

(1) The law practice must ensure its computerised accounting system is not capable of accepting, in relation to a trust ledger account, the entry of a transaction resulting in a debit balance to the account, unless a contemporaneous record of the transaction is made in a way that enables the production in a permanent form, on demand, of a separate chronological report of all occurrences of that kind.

(2) The law practice must ensure the system is not capable of deleting a trust ledger account unless—

(a) the balance of the account is zero and all outstanding cheques have been presented; and

(b) when the account is deleted, a copy of the account is kept in a permanent form.

(3) The law practice must ensure any entry in a record produced in a permanent form appears in chronological sequence.

(4) The law practice must ensure each page of each printed record is numbered sequentially or is printed in a way that no page can be extracted.

(5) The law practice must ensure its computerised accounting system is not capable of amending the particulars of a transaction already recorded otherwise than by a transaction separately recorded that makes the amendment.

(6) The law practice must ensure its computerised accounting system requires input in every field of a data entry screen intended to receive information required by this division to be included in trust records.