(Part 5)
Form 1—Register form (Part 5)
Part A
Initial entry in register book
(regulation 27)
Name and address of police station:
Name of detainee:
Address:
Age:
Sex:
Type of record (videotape of search, written record of search or videotape of
read over of written record):
Unique identifier for the record:
Date of search:
Names of persons present at search, rank and station (if member of police
force) and their role in the search:
Objects found (if any) as a result of search:
Date on which the written record (if any) was made:
Name (and rank and station if member of police force) of person completing
this Part:
Signature of person completing this Part:
Date:
Name, rank and station of officer in charge of police station:
Signature of officer in charge of police station:
Date:
Part B
Removal of intimate search record from storage
(regulation 31)
Name and address of police station:
Date on which record removed from storage:
Name (and rank and station if member of the police force) of person requesting
access to record:
Office hours telephone number of person requesting access:
Reason for access to the record:
Estimated date of return of record (unless record is to be destroyed):
Signature of person to whom record is supplied:
Date:
Name, rank and station of officer in charge of police station removing record
from storage:
Signature of officer in charge of police station:
Date:
Part C
Return of intimate search record
(regulation 31)
Name and address of police station:
Date of return of record:
Name (and rank and station if member of police force) of person returning
record:
Signature of person returning the record:
Date:
Name (and rank and station if member of police force) of person completing
this Part:
Signature of person completing this Part:
Date:
Name, rank and station of officer in charge of police station:
Signature of officer in charge of police station:
Date:
Part D
If intimate search record not returned by estimated date of return
(regulation 31)
Name and address of police station:
Action taken by officer in charge of police station in respect of non-return
of record by estimated date of return stated in Part B:
Undertakings given to officer in charge of police station as to return of
record:
Name (and rank and station if member of police force) of person completing
this Part:
Signature of person completing this Part:
Date:
Name, rank and station of officer in charge of police station:
Signature of officer in charge of police station:
Date:
Part E
Copies of intimate search records
(regulation 32)
Name and address of police station:
Unique identifier for the copy:
Date on which copy is made:
Reasons for making copy (request by detainee/required for legal proceedings):
Details of person copy supplied to:
Name:
Address:
Office hours telephone no:
Receipt signed & dated:
Name (and rank and station if member of police force) of person completing
this Part:
Signature of person completing this Part:
Date:
Name, rank and station of officer in charge of police station:
Signature of officer in charge of police station:
Date:
Part F
Removal of copies
(regulation 32)
Name and address of police station:
Date on which copy removed from storage:
Name (and rank and station if member of the police force) of person requesting
access to copy:
Office hours telephone number of person requesting access:
Reason for access to the copy:
Estimated date of return of copy (unless copy is to be destroyed):
Signature of person to whom copy supplied:
Date:
Name (and rank and station if member of police force) of person completing
this Part:
Signature of person completing this Part:
Date:
Name, rank and station of officer in charge of police station removing copy
from storage:
Signature of officer in charge of police station:
Date:
Part G
Return of copies
(regulation 32)
Name and address of police station:
Date of return of copy:
Name (and rank and station if member of police force) of person returning
copy:
Signature of person returning copy:
Date:
Name (and rank and station if member of police force) of person completing
this Part:
Signature of person completing this Part:
Date:
Name, rank and station of officer in charge of police station:
Signature of officer in charge of police station:
Date:
Part H
If copy not returned by estimated date of return
(regulation 32)
Name and address of police station:
Action taken by officer in charge of police station in respect of non-return
by the estimated date of return stated in Part F:
Undertakings given to the officer as to the return of the record:
Name (and rank and station if member of police force) of person completing
this Part:
Signature of person completing this Part:
Date:
Name, rank and station of officer in charge of police station:
Signature of officer in charge of police station:
Date:
Part I
Destruction of intimate search record and any copies
(regulation 33)
Name and address of police station:
Reason for destruction (tick whichever is applicable):
(a)
Commissioner satisfied that record not likely to be required for purposes
referred to in section 81(3e)
(b)
order of court or tribunal
Date and time of destruction:
Method of destruction:
Have all copies (other than that supplied to detainee) been destroyed? YES/NO
Name, rank and station of officer carrying out the destruction:
Signature of officer carrying out the destruction:
Date:
Name (and rank and station if member of police force) of person completing
this Part:
Signature of person completing this Part:
Date:
Name, rank and station of officer in charge of police station:
Signature of officer in charge of police station:
Date: