An order under rule 627(2)(a) is not to be made –

(a) unless, on the return of the general order, a copy of the order, warrant, commitment, conviction, inquisition or record, verified by affidavit, is filed or the absence of the copy is accounted for to the satisfaction of the Court or a judge; and

(b) if it concerns a judgment, order, conviction, inquisition or other determination of a magistrate or justice in petty sessions from which an appeal or motion to review lies to the Court or a judge, before –

(i) any appeal or motion to review has been determined; or

(ii) the period for appealing or filing a notice to review has expired without an appeal or motion to review having been instituted.