SCHEDULE 2 - Meetings of Authority and Councils

Sections 6 and 16I

1.    Interpretation

In this Schedule –

body means the Authority or a Council;

meeting means a meeting of a body.

2.    Convening meetings

A meeting may be convened by the chairperson or any 2 members.

3.    Quorum

(1) Five members constitute a quorum at any duly convened meeting of the Authority.

(2) Three members constitute a quorum at any duly convened meeting of the Tasmanian Harness Racing Council or Tasmanian Greyhound Racing Council.

(3) Three members constitute a quorum at a meeting of the Tasmanian Thoroughbred Racing Council that is convened for the purpose of hearing an appeal under section 26(11) and 5 members constitute a quorum at any other duly convened meeting of that Council.

4.    Procedure at meetings

(1) Any duly convened meeting of a body at which a quorum is present is competent to transact any business of that body.

(2) A question arising at a meeting is to be determined by a majority of votes of the members present and voting.

(3) Each member, including a chairperson or deputy chairperson, has one vote only.

(4) In the event of an equality of votes on a question arising at a meeting, the question stands adjourned until the next meeting.

5.    Chairperson

(1) The chairperson is to preside at all meetings.

(2) If the chairperson is not present at a meeting the deputy chairperson is to preside at that meeting.

(3) If the chairperson and deputy chairperson are both absent from a meeting the members present are to elect one of their number to preside at the meeting.

6.    Minutes

(1) A body must keep accurate minutes of its meetings.

(2) A Council must provide a copy of its minutes of a meeting to the Director within 14 days of that meeting.

7.    Disclosure of interest

(1) A member who has a direct or indirect pecuniary interest in a matter being considered or about to be considered by a body must, as soon as practicable after the relevant facts come to the knowledge of the member, disclose the nature of that interest at a meeting of that body.

(2) A disclosure under subclause (1) is to be recorded in the minutes and the member must not, unless the body exclusive of that member determines otherwise –

(a) be present during any deliberations of the body in relation to that matter; or

(b) take part in any decision of the body in relation to that matter.

8.    Special attendance

(1) A body may permit a member to participate in a particular meeting by –

(a) telephone; or

(b) television conference; or

(c) another means of communication approved by the body.

(2) A member who participates in a meeting under a permission granted under this clause is taken to be present at the meeting.

(3) A body may allow a person to attend a meeting for the purpose of advising or informing it on any matter.

9.    General procedures

Except as provided by this Schedule, the procedures for and in relation to the conduct of the meetings of a body are as determined by that body.