(1)  As far as practicable, the general manager is to make available for inspection by members of the public a copy of the agenda of a meeting and any associated reports and documents, other than an extract relating to any matter referred to in regulation 15(2) , at least –

(a) 2 days before the meeting in the case of a special council meeting; or

(b) 4 days before the meeting in the case of an ordinary council meeting or a council committee meeting.

(2)  The agenda and associated reports and documents made available for inspection under subregulation (1) are to be so made available under that subregulation –

(a) at the public office, and on the website, of the council; and

(b) free of charge.

(3)  As far as practicable, the general manager is to make available for purchase by members of the public, by payment of the fee specified in Schedule 1 , copies of the agenda and any associated reports and documents made available for inspection under subregulation (1) .

(4)  The agenda and associated reports and documents made available for purchase under subregulation (3) are to be made available under that subregulation at the public office of the council during the relevant period specified in subregulation (1) .

(5)  At a meeting, a copy of the agenda of the meeting is to be made available free of charge to any member of the public attending the meeting.

(6)  At a meeting, any associated report or document made available for inspection under subregulation (1) is to be made available free of charge for inspection by members of the public attending the meeting.

(7)  Subject to the Right to Information Act 2009 , the general manager must withhold from the public all associated reports and documents which, in the opinion of the general manager, relate to any matter referred to in regulation 15(2) .

(8)  Despite subregulation (7) , but subject to the Right to Information Act 2009 , the general manager may release to the public an associated report or document that he or she is otherwise required under that subregulation to withhold, if –

(a) the council, or a council committee, has authorised its release to the public under regulation 15(9) ; or

(b) the council, or a council committee, has discussed, at a meeting that was not closed to the public under regulation 15 , the matter to which the associated report or document relates and has, after considering privacy and confidentiality issues, authorised its release to the public.

(9)  A period referred to in subregulation (1) includes Saturdays, Sundays and statutory holidays, but does not include –

(a) the day on which an agenda and any associated reports and documents are made available under that subregulation; or

(b) the day of the meeting.