(1)  The Executive Director is to maintain a minutes book of the minutes of the proceedings of each meeting of the Council.

(2)  Minutes of the proceedings of each meeting of the Council are to be taken by –

(a) the Executive Director; or

(b) in the absence of the Executive Director, a person appointed by the chairperson for the meeting.

(3)  After a meeting of the Council, the minutes for the meeting –

(a) are to be copied into the minutes book; and

(b) after confirmation that the minutes are true and correct, are to be signed by the chairperson at the next meeting of the Council.