SCHEDULE 2 - Requirements in relation to Narcotic Substances Register

Regulation 13

PART 1 - Form of Narcotic Substances Register

Form

PART 2 - Rules for keeping Narcotic Substances Register

1.    Interpretation

(1) In this Schedule –

authorised dispenser , in relation to a medical institution, means a person authorised by the authorised officer to dispense narcotic substances within that institution;

narcotic substance , when used in relation to a register, means the narcotic substance to which that register relates;

register means a narcotic substances register.

(2) In respect of a register, a reference in this Schedule to a space by a letter or to a column by a number is to be construed as a reference to the space so lettered or to the column so numbered, as the case may be, in the form of the register contained in Part 1 of this Schedule.

(3) For the purpose of this Schedule, in respect of a register –

(a) a narcotic substance is taken to be in the possession of a person if it is in the possession of another person acting as the person's servant and under the person's orders; and

(b) a narcotic substance that is delivered to an authorised dispenser, or to some person on the authorised dispenser's behalf, for use in the medical institution of which he or she is the authorised dispenser or to the dispensary of that medical institution is taken to be delivered into his or her possession and to remain in his or her possession until it is disposed of; and

(c) a narcotic substance that is in a medical institution is taken, unless it is in the possession of the authorised dispenser at that institution, to be in the possession of the person in charge of that institution; and

(d) a narcotic substance is taken to have been acquired where it is delivered, received or otherwise comes into the possession of a person required to keep the register or is manufactured by the person or by some person acting as that person's servant and under that person's orders; and

(e) a narcotic substance is taken to have been disposed of if, being in the possession of the person required to keep the register –

(i) it is supplied to some person other than a person acting as the person's servant and under the person's orders; or

(ii) it is administered to any person; or

(iii) it is destroyed or is converted or made up into another substance, whether or not that substance is a narcotic substance.

(4) Without prejudice to the operation of subclause (3) , where a narcotic substance that is in the possession of an authorised dispenser is supplied for the purpose of being kept or used elsewhere than in the dispensary at the medical institution of which he or she is the authorised dispenser, that narcotic substance is taken, for the purposes of the register required to be kept by that authorised dispenser, to be disposed of.

(5) Without prejudice to the operation of subclause (3) , where a narcotic substance is transferred from premises in respect of which a register is kept by a person to other premises in respect of which a register is kept by the person, that narcotic substance is taken, for the purposes of the register, to be acquired.

2.    Particulars to be inserted in registers

(1) Subject to this clause, where a register is required to be kept in respect of any narcotic substance there is to be entered –

(a) in space (a), the name and address of the premises to which the register relates; and

(b) in space (b), the name of the narcotic substance; and

(c) in space (c), the code number supplied by the Secretary that represents the narcotic substance; and

(d) in column (1), the date of the occurrence of the happening to which the entry relates; and

(e) in column (2), the quantity of the narcotic substance acquired; and

(f) in column (3), the quantity of the narcotic substance disposed of; and

(g) in column (4), the quantity of the narcotic substance left on hand after any acquisition or disposal has taken place; and

(h) in column (5), a code letter taken from Part 3 of this Schedule which represents the movements of the narcotic substance; and

(i) in column (6), opposite every entry in the register, the initials of the person acquiring or disposing of the narcotic substance to which the entry relates; and

(j) in column (7) –

(i) particulars of every movement of the narcotic substance which was shown in column (5) by the code letter "F" or the code letter "X" ; and

(ii) in the case of a register kept by a medical practitioner, dentist, authorised nurse practitioner or authorised nurse, the name of any person supplied with a narcotic substance by that medical practitioner, dentist, authorised nurse practitioner or authorised nurse; and

(iii) in the case of a register kept by a veterinary surgeon, a sufficient description of any animal for or in respect of which the veterinary surgeon has supplied a narcotic substance together with the name of the owner of the animal.

(2) A licensed wholesale chemist or licensed manufacturing chemist is, instead of entering in a register the particulars required by subclause (1)(c) , (h) and (j) in relation to a narcotic substance, to enter in the register –

(a) in space (c), the code name supplied by the Secretary that represents the narcotic substance; and

(b) in column (5), a code supplied by the Secretary that represents the movement of the narcotic substance; and

(c) in column (7), a code supplied by the Secretary, that represents the recipient of the narcotic substance.

3.    Provisions relating to sheets of register

Where a register comprises 2 or more sheets, those sheets are to be kept securely attached together and numbered serially.

PART 3 - Movement Codes to be used in Narcotic Substances Register