If any person listens to or views a recording, or a copy of a recording, a record of the following information must be made—
(a) the name of the person viewing or listening to the recording or copy;
(b) the capacity in which the person is involved in the proceeding;
(c) the date on which and the time at which the recording or copy was viewed or listened to;
(d) the name of the person who gave access to the person to view or listen to the recording or copy.