HEALTH RECORDS REGULATIONS 2023 (SR NO 85 OF 2023)

Victorian Numbered Regulations

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HEALTH RECORDS REGULATIONS 2023 (SR NO 85 OF 2023) - SCHEDULE 1

Schedule 1—Maximum fee for granting an individual access to health information

Item No.

Manner of access under
Part 5 of the Act

Maximum fee

1

Inspecting health information or printout of health information stored in electronic form, with opportunity to take notes of contents

The total of the following amounts—

(a) 1·2 fee units per half hour (to be calculated in increments of quarter hours or parts thereof) in respect of supervision time of inspection; and

(b) the organisation's reasonable costs incurred in assessing and collating the health information, not exceeding 2·5 fee units; and

(c) if it is necessary to use equipment that is not in the organisation's possession to inspect the health information, the organisation's reasonable costs incurred in obtaining the equipment; and

(d) if the health information is contained in a document not stored at the organisation's usual place of business, 1·2 fee units.

2

Viewing health information, with no explanation of contents

The total of the following amounts—

(a) 1·2 fee units per half hour (to be calculated in increments of quarter hours or parts thereof) in respect of supervision time of inspection; and

(b) the organisation's reasonable costs incurred in assessing and collating the health information, not exceeding 2·5 fee units; and

Item No.

Manner of access under
Part 5 of the Act

Maximum fee

(c) if it is necessary to use equipment that is not in the organisation's possession to inspect the health information, the organisation's reasonable costs incurred in obtaining the equipment; and

(d) if the health information is contained in a document not stored at the organisation's usual place of business, 1·2 fee units.

Note: Section 32(4) of the Act provides that a person who gives an explanation of health information under section 29(1)(d) of the Act may charge a fee for the service that does not exceed the amount of the person's usual fee for a consultation of a comparable duration.

3

Receiving a copy of health information

The total of the following amounts—

(a) if a copy is in the form of black and white A4 pages, 20 cents per page; and

(b) if a copy is in a form other than a black and white A4 page, the organisation's reasonable costs incurred in providing the copy; and

(c) the organisation's reasonable costs incurred in assessing and collating the health information, not exceeding 2·5 fee units; and

(d) if the health information is contained in a document not stored at the organisation's usual place of business, 1·2 fee units; and

(d) (e) if the person requests the copies to be posted, the actual postage costs incurred by the organisation.

Item No.

Manner of access under
Part 5 of the Act

Maximum fee

4

Receiving an accurate summary of health information

The total of the following amounts—

(a) if the organisation is a health service provider and an accurate summary does not exist before the request is made, an amount (not exceeding 9·4 fee units) that is calculated by reference to the time taken to prepare the accurate summary—

(i) based on the usual fee of the health service provider for a consultation of a comparable duration; or

(ii) at the rate of 2·9 fee units per quarter hour (or part of a quarter hour)—

whichever is the greater; and

(b) if the organisation is not a health service provider and an accurate summary does not exist before the request is made, the organisation's reasonable costs incurred calculated by reference to the time taken to prepare the accurate summary, not exceeding the lesser of—

(i) 2·9 fee units per quarter hour (or part of a quarter hour); or

(ii) 9·4 fee units; and

(c) if the health information is contained in a document not stored at the organisation's usual place of business, 1·2 fee units; and

(b) (d) if the person requests the summary to be posted, the actual postage costs incurred by the organisation.

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2	Viewing health information, with no explanation of contents	The total of the following amounts— (a) 1·2 fee units per half hour (to be calculated in increments of quarter hours or parts thereof) in respect of supervision time of inspection; and (b) the organisation's reasonable costs incurred in assessing and collating the health information, not exceeding 2·5 fee units; and

Item No.	Manner of access under Part 5 of the Act	Maximum fee
		(c) if it is necessary to use equipment that is not in the organisation's possession to inspect the health information, the organisation's reasonable costs incurred in obtaining the equipment; and (d) if the health information is contained in a document not stored at the organisation's usual place of business, 1·2 fee units.
Note: Section 32(4) of the Act provides that a person who gives an explanation of health information under section 29(1)(d) of the Act may charge a fee for the service that does not exceed the amount of the person's usual fee for a consultation of a comparable duration.
3	Receiving a copy of health information	The total of the following amounts— (a) if a copy is in the form of black and white A4 pages, 20 cents per page; and (b) if a copy is in a form other than a black and white A4 page, the organisation's reasonable costs incurred in providing the copy; and (c) the organisation's reasonable costs incurred in assessing and collating the health information, not exceeding 2·5 fee units; and (d) if the health information is contained in a document not stored at the organisation's usual place of business, 1·2 fee units; and (d) (e) if the person requests the copies to be posted, the actual postage costs incurred by the organisation.
Item No.	Manner of access under Part 5 of the Act	Maximum fee
4	Receiving an accurate summary of health information	The total of the following amounts— (a) if the organisation is a health service provider and an accurate summary does not exist before the request is made, an amount (not exceeding 9·4 fee units) that is calculated by reference to the time taken to prepare the accurate summary— (i) based on the usual fee of the health service provider for a consultation of a comparable duration; or (ii) at the rate of 2·9 fee units per quarter hour (or part of a quarter hour)— whichever is the greater; and (b) if the organisation is not a health service provider and an accurate summary does not exist before the request is made, the organisation's reasonable costs incurred calculated by reference to the time taken to prepare the accurate summary, not exceeding the lesser of— (i) 2·9 fee units per quarter hour (or part of a quarter hour); or (ii) 9·4 fee units; and (c) if the health information is contained in a document not stored at the organisation's usual place of business, 1·2 fee units; and (b) (d) if the person requests the summary to be posted, the actual postage costs incurred by the organisation.