Western Australian Current Regulations

STRATA TITLES (GENERAL) REGULATIONS 2019 - REG 83

83 .         Period in which records must be retained

                A document that a strata company is required to make or keep under a section specified in the Table under the heading “Type of document” must be kept for the period specified in the Table under the heading “Retention period” next to the document concerned.

Table

Type of document	Retention period
Section 104(1)(b)(i) (minutes of general meetings and meetings of council)	7 years
Section 104(1)(b)(ii) (records of resolutions and decisions of council)	20 years for special resolutions, unanimous resolutions and resolutions without dissent; 7 years in any other case
Section 104(1)(c)(i) (records and statements of account made or kept under section 101)	7 years
Section 104(1)(c)(ii) (notices of general meetings and meetings of council)	7 years
Section 104(1)(c)(iii) (notices of proposed resolutions and material submitted to members in connection with proposed resolutions)	7 years
Section 104(1)(c)(iv) (notices of disclosures made under section 79, 145(2) or 147)	7 years
Section 104(1)(c)(v) (all correspondence, other notices and orders sent or received by the strata company or its council)	7 years
Section 104(1)(c)(vi) (each lease accepted under section 92 and any instrument of surrender of such a lease)	7 years beginning the day after the lease ends
Section 104(1)(c)(vii) (a copy of each contract entered into by the strata company and any variation, extension or termination of such a contract)	20 years for an insurance contract, or an infrastructure contract for a common property (utility and sustainability infrastructure) easement, including any variation, extension or termination of such a contract; 7 years in any other case
Section 104(1)(c)(viii) (each lease, licence or other document granting a special privilege over the common property (other than exclusive use by‑laws))	7 years beginning the day after the lease, licence or other document granting a special privilege ends
Section 104(1)(c)(ix) (each key document received by the strata company)	The life of the scheme (except where a shorter period is specified in relation to that document elsewhere in this Table)
Section 104(1)(c)(x) (each document kept or received under section 63(8) or (9))	The life of the scheme