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Better and Fairer Schools (Information Management) Bill 2024 - New and Ongoing Matters [2024] AUPJCHR 57 (11 September 2024)


Chapter 1 :
New and ongoing matters

1.1 The committee comments on the following bills, and in some instances, seeks a response or further information from the relevant minister.

Bills

Better and Fairer Schools (Information Management) Bill 2024[9]

Purpose
This bill seeks to amend the Student Identifiers Act 2014 to extend the unique student identifier scheme to all primary and secondary school students. The bill sets out how a schools identifier for an individual student would be assigned, verified, collected, used and disclosed.
Portfolio
Education
Introduced
House of Representatives, 15 August 2024
Rights
Children's rights; education; privacy

Expanding the unique student identifier scheme

1.2 This bill would amend the Student Identifiers Act 2014 (Student Identifiers Act) to extend the unique student identifier (USI) scheme to all primary and secondary school students. Currently, this scheme only applies to higher education students (including university, TAFE and nationally recognised training students).[10] A USI is an individual education number that is designed to remain with a person for life and is required for a student to be eligible for Commonwealth assistance and obtain their qualification or statement of attainment.[11] This bill would enable the assignment of a ‘schools identifier’ to school students – a unique education number that may later be used as a ‘student identifier’ for the purposes of higher education. The bill sets out how a schools identifier would be assigned, verified, collected, used and disclosed.

1.3 The bill would enable specified entities—including an approved authority for the school, a prescribed public body of the state or territory in which the school is located, and an entity prescribed by the regulations—to apply to the Student Identifiers Registrar (the Registrar) for the assignment of a schools identifier to an individual student.[12] The application must include the individual’s ‘school identity management information’, which is to be defined by the regulations.[13] If such an application is made, the Registrar must assign a schools identifier to the individual if they have not already been assigned a student identifier or a schools identifier.[14] The individual must be notified of the Registrar’s decision, either by the Registrar or the applicant.

1.4 The bill would enable an individual or specified entities, such as a registered training organisation or higher education provider, to apply to the Registrar for validation of a schools identifier.[15] The effect of validating a schools identifier is that the identifier is considered to be a student identifier for the purposes of the Student Identifiers Act, meaning that an individual can use the same identifier for higher education.[16] If an application for validation of a schools identifier is made, the Registrar must validate the identifier if the identity of the individual has been verified; the identifier is the schools identifier of the individual; and the individual has not already been assigned a student identifier.[17] The Registrar’s decision to either refuse to assign a schools identifier; refuse to validate a schools identifier; or revoke a schools identifier would be reviewable by the Administrative Appeals Tribunal.[18]

1.5 The bill would allow an individual’s schools identifier and school identity management information (both of which would be classified as ‘protected information’ under the bill and would include personal information) to be verified, collected and used by, and shared or disclosed to, the Registrar as well as various entities for various purposes.[19] With respect to the Registrar, the bill would authorise the Registrar to use or disclose protected information of an individual for the purposes of research that relates (directly or indirectly) to school education, or that requires the use of protected information or information about school education; and that meets the requirements specified by the Education Ministerial Council.[20] Using or disclosing personal information for this purpose would be taken, for the purposes of the Privacy Act 1988 (Privacy Act), to be authorised, meaning that provisions in the Privacy Act relating to the prohibition on use or disclosure of personal information for a secondary purpose would not apply.[21] Further, the current requirement that the Registrar take reasonable steps to protect a record of student identifiers from misuse, interference and loss, and from unauthorised access, modification or disclosure, would be extended to apply to records of schools identifiers and school identity management information.[22]

1.6 The bill would enable specified entities, such as the approved school authority, state or territory public bodies, and the Secretary and Australian Public Service (APS) employees in the Education Department, to request the Registrar to verify that an identifier is the schools identifier of an individual or to give the entity the schools identifier of an individual.[23] A more limited number of entities, including the approved school authority and state or territory public bodies, would be able to request the Registrar to give them an individual’s school identity management information or to verify any such information held by the entity.[24] If such an application is made, the Registrar may verify or give the individual’s school identity management information to the entity (or provide reasons for their refusal to do so).[25] Entities that are prescribed by the regulations would also be authorised to collect, use or disclose protected information of an individual if it is for a purpose, or in circumstances, relating to school education and prescribed by the regulations.[26] Entities may also collect, use or disclose protected information with the express or implied consent of the individual to whom the information relates.[27]

1.7 Further, the bill would extend the application of provisions in the Student Identifiers Act that protect records of student identifiers and prohibit the unauthorised collection, use or disclosure of student identifiers—contravention of either provision constituting an interference with an individual’s privacy for the purposes of the Privacy Act—to include schools identifiers and school identity management information.[28] Entities that keep a record of identifier information (including schools identifiers and school identity management information) would be required to take reasonable steps to protect that record from misuse, interference and loss; and from unauthorised access, modification or disclosure.[29] Entities must also not collect, use or disclose protected information if it is not authorised under the Act.[30] Contravention of these provisions may result in an investigation by the Privacy Commissioner or Information Commissioner.[31]

1.8 However, these provisions (relating to protecting records and prohibiting unauthorised disclosure—contravention of which would be an interference with privacy),[32] to the extent that they apply to schools identifiers and school identity management information, would not apply to a state or territory public body unless a declaration is made by the Commonwealth education minister by way of an exempt legislative instrument, at the request of the responsible state or territory education minister.[33] State and territory public bodies (primarily schools) would therefore not be subject to the protected information regulatory regime unless the responsible state or territory education minister requests this, and the Commonwealth education minister makes a declaration to that effect. Non-government schools and entities, however, would be subject to the protected information regulatory scheme.[34]

Preliminary international human rights legal advice

Rights of the child and rights to privacy and education

1.9 By authorising the verification, collection, use and disclosure of schools identifiers and school identity management information, the measures would engage and limit the right to privacy. As the measures would apply to primary and secondary school children, the rights of the child would also be engaged and limited. The right to privacy includes respect for informational privacy, including the right to respect for private and confidential information, particularly the storing, use and sharing of such information, as well as the right to control the dissemination of information about one’s private life.[35] The United Nations (UN) High Commissioner for Human Rights has noted that an individual's ability to keep track of what personal information is collected about them and control the many ways in which that information can be used and shared becomes more difficult with larger datasets and the fusing of personal information from various sources.[36] The UN High Commissioner for Human Rights has also noted that the sharing of information and data with third parties as well as the long-term storage of personal data often amounts to further privacy intrusions and other adverse human rights impacts, many of which may not have been envisaged at the time of data collection.[37]

1.10 Children are guaranteed the right to privacy under international human rights law.[38] The UN Committee on the Rights of the Child has emphasised that ‘[p]rivacy is vital to children’s agency, dignity and safety and for the exercise of their rights’.[39] The UN Committee on the Rights of the Child has observed that digital practices, such as automated data processing, mandatory identity verification and information filtering, are becoming routine and cautioned that such practices ‘may lead to arbitrary or unlawful interference with children’s right to privacy; they may have adverse consequences on children, which can continue to affect them at later stages of their lives’.[40]

1.11 Additionally, Australia is required to ensure that, in all actions concerning children, the best interests of the child are a primary consideration.[41] This requires legislative, administrative and judicial bodies and institutions to systematically consider how children's rights and interests are or will be affected directly or indirectly by their decisions and actions.[42] Children who are capable of forming their own views also have the right to express those views freely in all matters affecting them. The views of the child must be given due weight in accordance with the age and maturity of the child.[43] By not providing children or their parent or guardian with the opportunity to be involved in, or express views about, the assignment of a schools identifier or the subsequent collection, use and disclosure of the identifier and related information, the measures engage and limit these other rights of the child.

1.12 Further, if the measures had the effect of restricting access to primary or secondary education for students without a schools identifier, the right to education may be engaged and limited. The Parliamentary Joint Committee on Human Rights has previously raised concerns that requiring a USI in order to be eligible for Commonwealth financial assistance for higher education may constitute a retrogressive measure with respect to the obligation to progressively introduce free education, as the practical effect of this measure may be to restrict access to education for students without a USI and unable to pay tuition up front.[44] The committee concluded that this retrogressive measure may not constitute a proportionate limitation on the right to education.[45] With respect to the measures in this bill, noting that schools identifiers are assigned to students without their involvement in the application process or consent to the assignment, it is not clear how likely it would be that a student would not have a schools identifier or if this were the case, what the consequences would be of not having a schools identifier in terms of accessing education. Further information is therefore required with respect to these matters. To the extent that the measures in this bill were to restrict access to education for students without a schools identifier, the committee’s previous concerns with respect to the right to education would be relevant. The right to education provides that education should be accessible to all, in particular by making primary education compulsory and free to all and by progressively introducing free secondary education in its different forms, including technical and vocational secondary education.[46] States have a duty to refrain from taking retrogressive measures, or backwards steps, in relation to the realisation of the right to education.[47]

1.13 The above rights may be subject to permissible limitations (noting that retrogressive measures are a type of limitation) where the limitation pursues a legitimate objective, is rationally connected to that objective and is a proportionate means of achieving that objective.

Legitimate objective

1.14 The statement of compatibility states that the measures in the bill will enable all school students to be assigned a schools identifier, starting in 2025, which will travel with them from their first year of school through to higher education.[48] In his second reading speech, the minister stated that this would support the robust and timely transfer of a student’s information as they move from school to school.[49] The stated purpose of the schools identifier is to help identify and share information between schools, sectors and states and territories to support better understanding of student progress, protect student privacy and improve the national evidence base.[50] The statement of compatibility states that the purpose of using an individual’s protected information is to meet the objectives of the Student Identifiers Act and support the administration of school education in a way that is reasonably necessary to meet policy objectives.[51] The minister further stated that the measures meet the Commonwealth’s obligations under the National School Reform Agreement, which is a joint agreement between the Commonwealth, states and territories that sets out eight policy initiatives.[52]

1.15 It is not clear that these stated objectives would constitute legitimate objectives for the purposes of human rights law. A legitimate objective must be one that is necessary and addresses a public or social concern that is pressing and substantial enough to warrant limiting rights. Improving the transfer and sharing of students’ personal information, and supporting the administration of school education, appear to be primarily directed towards administrative convenience, which in and of itself is unlikely to be sufficient to constitute a legitimate objective for the purposes of international human rights law. Further, as to necessity, the explanatory materials have not demonstrated why existing laws and practices are insufficient to achieve the stated objectives. For instance, while the statement of compatibility explains that schools identifiers will enable the government to better understand students’ progress and facilitate the transfer of student information between schools and educational institutions, it appears that this may already be possible through information sharing agreements between schools and entities, as well as through consent of the student to whom the information relates or their parent or guardian. For example, the Interstate Student Data Transfer Note and Protocol—a joint initiative between the Commonwealth, state and territory education departments and independent and Catholic education sectors—allows the transfer of student information between schools when a child moves from one state or territory to another.[53] The type of information that may be shared between schools includes the child’s personal details (such as name and date of birth), information about the school and an outline of the child’s attendance, progress in learning areas, subjects studied, support and health care needs.[54] However, in contrast to the measures in this bill, the consent or permission of the parent or guardian and, if appropriate, the child must be obtained in order for information to be shared between schools.[55]

Rational connection

1.16 Under international human rights law, it must also be demonstrated that any limitation on a right has a rational connection to the objective sought to be achieved. In this regard, the key question is whether the relevant measures are likely to be effective in achieving the stated objectives. To answer this question, it is necessary to understand the information that would sit behind, or be associated with, a schools identifier, as well as the type of information that would be captured by ‘school identity management information’. The meaning of ‘school identity management information’ will be prescribed by future regulations. The explanatory memorandum states that it is appropriate to define school identity management information in the regulations so that its meaning is defined with agreement from the Educational Ministerial Council.[56] Without any legislative or other guidance as to its likely meaning, the type and scope of personal information that may be captured by this term is unclear.

1.17 Regarding schools identifiers, the bill does not provide any guidance as to what information would be associated with an identifier. In his second reading speech, the minister referred to possible use cases for schools identifiers, indicating the kind of information that may be associated with an identifier. The minister stated that currently there is only one agreed use case—that is, allowing a schools identifier to travel with a student between schools and educational institutions, which would facilitate the timely transfer of the student’s information.[57] The minister flagged other potential future use cases of schools identifiers, including monitoring a student’s enrolment; allowing teachers and parents to monitor a student’s progress over time, for example using NAPLAN reports; allowing policy makers to observe student pathways; and linking Senior Secondary Certificates to the National Skills Passport, which is currently under consideration by the government.[58] Further, it is noted that the current USI Registry System keeps information about a student’s name, date and place of birth, gender, contact details and the type of identification provided to verify their identity when applying for a USI.[59] Having regard to the use cases referred to by the minister and the information that is currently associated with a USI, it seems possible that a vast array of personal information could be associated with a schools identifier, including information relating to a student’s identity, enrolment, attendance, and NAPLAN and other test results. Additionally, if a student’s entire record were to be associated with a schools identifier, there is a risk that highly sensitive personal information could be captured, such as a student’s health, counselling, psychological and behavioural records.

1.18 While the breadth of information that could be associated with a schools identifier raises concerns with respect to proportionality (as detailed below), the measures may nonetheless be rationally connected to the stated objectives. For example, collecting and sharing information about a student’s test results and NAPLAN records would likely be rationally connected to the stated objective of monitoring a student’s academic progress over time. However, depending on the scope of personal information captured by ‘school identity management information’ and associated with schools identifiers, questions may arise as to whether the full scope of information would be necessary to effectively achieve the stated objectives. For example, if a student’s health, counselling and psychological records were captured by the measures, it is not clear that such information would be necessary to monitor a student’s academic progress or enrolment status, or support the administration of school education.

Proportionality

1.19 In assessing whether the potential limitations on rights are proportionate to the objectives being sought, it is necessary to consider a number of factors, including whether the proposed limitations are sufficiently circumscribed; whether the measures are accompanied by sufficient safeguards; and whether there are any less rights restrictive alternatives that could achieve the same stated objectives.

1.20 The breadth of personal information that would be collected and the circumstances in which the information would be used and shared are relevant in considering whether the measures are sufficiently circumscribed. Indeed, the UN Human Rights Committee has stated that legislation must specify in detail the precise circumstances in which interferences with the right to privacy may be permitted.[60] As set out above, the type of personal information that may be captured by school identity management information and associated with schools identifiers is unclear, as it will generally be set out in future regulations. However, given the vast array of personal information collected and held by schools currently, such as a student’s personal details (name, date of birth, address and contact details); enrolment and attendance records; health, psychological and counselling records; and behavioural information, the potential breadth of information that may be used and shared could be extensive.

1.21 As to the purposes for which such information may be collected, used and shared, the Registrar would be authorised to use or disclose protected information of an individual for the purposes of research that relates (directly or indirectly) to school education, or that requires the use of protected information or information about school education; and that meets the requirements specified by the Education Ministerial Council.[61] With respect to entities, entities that are prescribed by the regulations would be authorised to collect, use or disclose protected information for a purpose, or in circumstances, relating to school education and prescribed by the regulations.[62] These stated purposes are vague and neither the bill nor the explanatory materials provide guidance in this regard, noting that with respect to entities, most of the detail is to be set out in future regulations. For example, it is unclear what the potential research areas are for which protected information may be shared, and whether information would be de-identified when shared for these purposes. It is also unclear what is meant by the term ‘school education’ and when a research purpose will be sufficiently related to ‘school education’ so as to authorise the use or disclosure of protected information. With respect to information used and disclosed by the Registrar, it is unclear what requirements are likely to be specified by the Education Ministerial Council.

1.22 As to whom information may be shared with, the legislation specifies the entities that may request a schools identifier or school identity management information from the Registrar.[63] While specifying the entities in the legislation assists with proportionality, given the large number of entities listed, a significant number of people would, in practice, be authorised to receive and use protected information. For example, all APS employees in the Education Department would be authorised to request the Registrar to give them a schools identifier of an individual.[64] However, there are other circumstances in which the persons to whom protected information may be shared are not specified. For example, the provisions that would authorise the Registrar and entities to disclose protected information for purposes relating to research and school education do not specify to whom the information may be disclosed.[65]

1.23 The vast array of personal information that may potentially be captured by the measures as well as the broad purposes for which, and the lack of specificity regarding to whom, such information may be used and disclosed, raises concerns that the measures may not be sufficiently circumscribed. Relevantly, the UN Committee on the Rights of the Child has highlighted the importance of legislation clearly specifying the purposes for which personal information may be used and disclosed, and the persons or entities authorised to do so:

Children’s personal data should be accessible only to the authorities, organizations and individuals designated under the law to process them in compliance with such due process guarantees as regular audits and accountability measures. Children’s data gathered for defined purposes, in any setting...should be protected and exclusive to those purposes and should not be retained unlawfully or unnecessarily or used for other purposes. Where information is provided in one setting and could legitimately benefit the child through its use in another setting, for example, in the context of schooling and tertiary education, the use of such data should be transparent, accountable and subject to the consent of the child, parent or caregiver, as appropriate.[66]

1.24 By not defining the purposes for which a student’s personal information may be used and disclosed with sufficient clarity, there appears to be a risk that such information may be used for secondary purposes—some of which may not have been contemplated when the legislation was drafted.

1.25 The measures appear to be accompanied by some legislative safeguards with respect to the right to privacy. The relevant provisions would:

(a) require the Registrar and entities to take reasonable steps to protect a record of student identifiers, schools identifiers and school identity management information from misuse, interference and loss; and from unauthorised access, modification or disclosure;[67]

(b) prohibit the unauthorised collection, use or disclosure of protected information;[68]

(c) provide that contraventions of the above provisions (with respect to protecting records and unauthorised collection, use and disclosure of information) would constitute an interference with privacy for the purposes of the Privacy Act;[69] and

(d) extend the Information Commissioner’s functions under the Privacy Act to include protected information, meaning the Commissioner could investigate an act or practice that may be an interference with privacy.[70]

1.26 However, to the extent that the provisions outlined in (a) to (c) above would apply to schools identifiers and school identity management information, those provisions would not apply to state and territory public bodies unless a declaration is made by way of an exempt legislative instrument by the education minister.[71] The explanatory memorandum states that this would allow states and territories to agree to the application of the protected information regulatory regime at their discretion.[72] By disapplying these provisions with respect to state and territory public bodies, the strength of the safeguards outlined in (a) to (c) are considerably weakened, given the majority of schools are public.

1.27 The explanatory materials and the minister’s second reading speech identify the following additional safeguards with respect to the right to privacy:

(e) the application of the Privacy Act and relevant state and territory privacy legislation;

(f) requiring the disclosure of information for research purposes to meet the requirements set by the Educational Ministerial Council; and

(g) the establishment by education ministers of a data governance framework for schools identifiers, which would:

• implement national uniform restrictions on the use and disclosure of schools identifiers and specified information associated with administration by education authorities;

• set out Education Ministers’ agreed approach to the handling of requests for schools identifier data made under the Data Availability and Transparency Act 2022 (Cth);

• provide guidance and information on authorised adoption, uses and disclosures of schools identifiers; and

• provide guidance and information on data entry requirements for schools identifier assignment and maintenance.[73]

1.28 As to the safeguard value of (e), the Parliamentary Joint Committee on Human Rights has stated on a number of occasions that compliance with the Privacy Act is not a complete answer to concerns about interference with the right to privacy for the purposes of international human rights law. The Privacy Act contains a number of exceptions to the prohibition on use or disclosure of personal information for a secondary purpose, including where its use or disclosure is authorised under an Australian law, which may be a broader exception than permitted in international human rights law. Indeed, this bill would expand the circumstances in which the use or disclosure of personal information by the Registrar is taken to be authorised for the Privacy Act.[74] Further, a 2022 review of the Privacy Act (the review) identified numerous inadequacies in the Act in protecting privacy and personal information. It made several recommendations to strengthen privacy protections, including requiring that the collection, use and disclosure of personal information must be fair and reasonable in the circumstances, which would involve consideration of a range of factors such as the potential adverse impact or harm to the individual, whether any privacy impact is proportionate to the benefit, and whether there are less intrusive means of achieving the same objective.[75] The government’s recent response to the review agreed to a number of recommendations and agreed in principle with others, such as the recommendation with respect to fair and reasonable handling of personal information.[76] With respect to state and territory privacy legislation, without a comprehensive review of this broader legislative framework, it is not possible to conclude whether the safeguards contained in this other legislation are sufficient to protect the right to privacy for the purposes of international human rights law.

1.29 The value of the other non-legislative safeguards outlined in (f) and (g) will depend on how they operate in practice. In general, discretionary safeguards alone may not be sufficient for the purpose of a permissible limitation under international human rights law.[77] This is because discretionary safeguards are less stringent than the protection of statutory processes as there is no requirement to follow them. The importance of strong legislative safeguards has been emphasised by the UN Committee on the Rights of the Child:

Legislation should include strong safeguards, transparency, independent oversight and access to remedy. States parties should require the integration of privacy-by-design into digital products and services that affect children. They should regularly review privacy and data protection legislation and ensure that procedures and practices prevent deliberate infringements or accidental breaches of children’s privacy.[78]

1.30 It is not clear that the safeguards outlined above would be sufficient to ensure that any limitation the right to privacy is proportionate. Further, many key safeguards recognised as being effective for the purposes of international human rights law have not been included in the bill. The UN High Commissioner on Human Rights has outlined the minimum safeguards that are necessary to protect personal data:

First, processing of personal data should be fair, lawful and transparent. The individuals whose personal data are being processed should be informed about the data processing, its circumstances, character and scope, including through transparent data privacy policies. In order to prevent the arbitrary use of personal information, the processing of personal data should be based on the free, specific, informed and unambiguous consent of the individuals concerned, or another legitimate basis laid down in law. ...the amount and type of data and the retention period need to be limited, data must be accurate and anonymization and pseudonymization techniques used whenever possible. Changes of purpose without the consent of the person concerned should be avoided and when undertaken, should be limited to purposes compatible with the initially specified purpose. Considering the vulnerability of personal data to unauthorized disclosure, modification or deletion, it is essential that adequate security measures be taken. Moreover, entities processing personal data should be accountable for their compliance with the applicable data processing legal and policy framework. Finally, sensitive data should enjoy a particularly high level of protection.[79]

1.31 More specifically with respect to children’s data and information, the UN Committee on the Rights of the Child has stated:

States parties should ensure that children and their parents or caregivers can easily access stored data, rectify data that are inaccurate or outdated and delete data unlawfully or unnecessarily stored by public authorities, private individuals or other bodies, subject to reasonable and lawful limitations. They should further ensure the right of children to withdraw their consent and object to personal data processing where the data controller does not demonstrate legitimate, overriding grounds for the processing. They should also provide information to children, parents and caregivers on such matters, in child-friendly language and accessible formats.[80]

1.32 Many of the safeguards described above are absent from the bill. In particular, neither the Registrar nor entities are required to obtain the consent of the child or their parent or guardian in order to collect, use and disclose their personal information. Indeed, the child and their parent or guardian would not need to be informed about an application for a schools identifier; they would only be notified after a schools identifier had been assigned. The bill does not contain any mechanism by which a child or their parent or guardian could object to, or express their views about, the collection, use or disclosure of their personal information and data, and does not provide for any exemptions to the assignment of a schools identifier. It would appear that there may be many reasons why a student or their parent or guardian may wish to seek an exemption from having a schools identifier assigned to them or their child, including, for example, victims of family violence who have concerns about their personal information being stored in such a centralised way. The lack of flexibility to treat different cases differently raises concerns with respect to proportionality. Further, the ability to apply for an exemption may operate as a safeguard with respect to the right to education (noting that the statement of compatibility did not address whether the measures may limit this right and so provided no information as to safeguards that would protect this right).

1.33 The inclusion of these additional safeguards, particularly the requirement to obtain an individual’s consent for the collection, use and disclosure of their personal information, would appear to be a less rights restrictive approach to achieving the stated objectives. In this regard, as noted above, the Interstate Student Data Transfer Note and Protocol requires the consent or permission of the parent or guardian and, if appropriate, the child in order for the child’s personal information to be shared between schools.[81] It is not clear why a similar approach cannot be taken with respect to these measures.

Committee view

1.34 The committee notes that the bill seeks to extend the Unique Student Identifier scheme to all Australian primary and secondary school students by enabling the assignment of a schools identifier to each student. By authorising the verification, collection, use and disclosure of schools identifiers and school identity management information (both of which would be classified as ‘protected information’ under the bill and would include personal information), the measures would engage and limit the right to privacy. As the measures would apply to primary and secondary school children, the rights of the child would also be engaged and limited. If the measures had the effect of restricting access to primary or secondary education for students without a schools identifier, the right to education may also be engaged and limited.

1.35 The committee notes that the stated objectives, including to improve the transfer of student information between entities and support the administration of education, appear to largely be directed towards administrative convenience, raising questions as to whether these would constitute legitimate objectives for the purposes of international human rights law. Having regard to the vast array of personal information that may potentially be captured by the measures, as well as the broad purposes for which, and the lack of specificity regarding to whom, such information may be used and disclosed, it is not clear that the measures would be sufficiently circumscribed. The committee also notes that while there are some safeguards accompanying the measures, it is not clear that these would be sufficient, noting that key safeguards recognised as being effective under international human rights law are missing, such as obtaining the consent of the child or their parent or guardian for the collection, use and disclosure of their personal information. The committee therefore considers that further information is required to assess the compatibility of these measures with the right to privacy, the rights of the child and the right to education, and as such seeks the minister's advice in relation to:

(a) how likely is it that a student would not have a schools identifier assigned to them; and if that were the case, what are the consequences of not having a schools identifier in terms of accessing primary and secondary education;

(b) what is the pressing and substantial public or social concern that the measures seek to address;

(c) what are the existing arrangements for the sharing of a students’ personal information, including school records, between schools or educational institutions (for example, in the event that a student transfers to another school);

(d) why current laws and practices, particularly the Interstate Student Data Transfer Note and Protocol, are insufficient to achieve the stated objectives;

(e) why the bill does not require the consent of the student and/or their parent or guardian in order to collect, use and share the student’s personal information;

(f) what type of information is likely to be captured by ‘school identity management information’ and why is it necessary to define this term in regulations rather than the bill itself;

(g) what information would sit behind, or be associated with, a schools identifier. For example, would a student’s full school record be associated with their schools identifier, including potentially highly sensitive personal information, such as a student’s health, counselling, psychological and behavioural records;

(h) how long would a student’s personal information be retained by the Registrar, and who is able to access this information;

(i) in circumstances where the Registrar discloses student identifiers to entities, would this involve sharing the number of the identifier only or would it involve sharing associated information (such as a student’s name, age, gender identity, language, test results, health and behavioural information etc);

(j) what are examples of potential research areas for which protected information may be shared;

(k) what is meant by the term ‘school education’ in the context of sharing information for purposes relating to this;

(l) whether guidance will be provided as to when a research purpose will be sufficiently related to ‘school education’ so as to authorise the use or disclosure of protected information;

(m) why is it necessary that protected information be shared for research that indirectly relates to school education;

(n) what requirements are likely to be specified by the Education Ministerial Council for the purposes of sharing protected information for research;

(o) when sharing information for research purposes, would the information be required to be de-identified and if not, why not;

(p) whether students and their parents or guardians would be informed of the various ways in which their personal information is being, or may be, used and disclosed;

(q) to whom the Registrar and entities may disclose protected information for purposes relating to research or school education (with respect to proposed subsection 18(5) and 18C);

(r) what entities and what purposes or circumstances are likely to be prescribed by the regulations with respect to proposed section 18C, which would authorise entities prescribed by the regulations to use or disclose protected information for a purpose or in circumstances prescribed by the regulations;

(s) what remedies would be available to students and their parents or guardians in circumstances where their right to privacy has been violated (for example if personal information is used or disclosed unlawfully or without authorisation), and would they be notified of such a violation;

(t) when would the data governance framework likely be established and what, if any, safeguards would it contain with respect to the right to privacy and the rights of the child (beyond those set out above);

(u) whether there is any mechanism by which a child or their parent or guardian could object to, or express their views about, the assignment of a schools identifier or the collection, use or disclosure of their personal information and data; and if not, why not;

(v) whether, as the bill is currently drafted, a student or their parent or guardian could choose not to have a schools identifier or choose to opt-out of the scheme at a later stage, and if not, why not;

(w) will schools identifiers become compulsory for all primary and secondary school students, noting that while proposed section 13A provides that entities may apply to the Registrar for schools identifiers to be assigned to school students, the statement of compatibility states that the bill will see a USI issued to every Australian school student;

(x) if a schools identifier will be compulsory for all students in the near future, are exemptions available for those who do not wish to have a schools identifier;

(y) why is it necessary that state and territory public bodies only be subject to the protected information regulatory regime (sections 16, 17 and 23 of the Act) if the education minister makes a declaration to that effect;

(z) what safeguards accompany the measures to ensure that, in all actions concerning children, the best interests of the child are a primary consideration; and

(aa) whether less rights restrictive alternatives were considered and if so, what these are and why they are insufficient to achieve the stated objectives.


[9] This entry can be cited as: Parliamentary Joint Committee on Human Rights, Better and Fairer Schools (Information Management) Bill 2024, Report 8 of 2024; [2024] AUPJCHR 57.

[10] The Education Legislation Amendment (2020 Measures No. 1) Act 2020 amended the Higher Education Support Act 2003 to provide that all new higher education students commencing study from 1 January 2021, and all students (including existing students) from 1 January 2023, are required to have a USI in order to be eligible for Commonwealth assistance. The Act also amended the VET Student Loans Act 2016 to provide that all applications for VET student loans made on or after 1 January 2021 must include a student’s USI. The Parliamentary Joint Committee on Human Rights commented on this Act when it was first introduced as a bill. See Report 8 of 2020 (1 July 2020) pp. 28–31 and Report 10 of 2020 (26 August 2020) pp. 11–19.

[11] Office of the Student Identifiers Registrar, What is a Unique Student Identifier (USI)? (26 August 2024).

[12] Schedule 1, item 25, section 13A. If the student is registered in an alternative schooling arrangement under state or territory law, then the specified entities that may apply for the assignment of a schools identifier are the relevant state or territory and an entity prescribed by the regulations (see subsection 13A(2)).

[13] Schedule 1, item 4 and item 25, paragraph 13A(3)(b). See explanatory memorandum, p. 12.

[14] Schedule 1, item 25, section 13B.

[15] Schedule 1, item 25, section 13C.

[16] Schedule 1, item 25, section 13D.

[17] Schedule 1, item 25, section 13D.

[18] Schedule 1, item 25, section 13F. It is noted that on 14 October 2024, the Administrative Appeals Tribunal will be replaced by the Administrative Review Tribunal. See Administrative Appeals Tribunal, Transition to the Administrative Review Tribunal (accessed 28 August 2024).

[19] Schedule 1, item 4 defines ‘protected information’ as a student identifier, schools identifier or school identity management information. Items 39–49 extend the application of Division 5 of the Student Identifiers Act 2014, which relates to the collection, use and disclosure of student identifiers, to ‘protected information’.

[20] Schedule 1, item 46. The Education Ministerial Council comprises Commonwealth and state and territory education ministers. The Council generally meets four times a year to collaborate and make decisions about early childhood education and care, school education, higher education and international education. See Department of Education, What is the Education Ministers Meeting? (27 April 2024).

[21] Schedule 1, item 55, which amends section 25 of the Student Identifiers Act 2014, which relates the circumstances in which use or disclosure of personal information is authorised for the purposes of the Privacy Act 1988. Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or opinion is true or not, and is recorded in material form or not. See Student Identifiers Act 2014, section 4 and Privacy Act 1998, section 6.

[22] Schedule 1, items 35–38.

[23] Schedule 1, items 28 and 29.

[24] Schedule 1, item 32, section 15A.

[25] Schedule 1, item 32, section 15B.

[26] Schedule 1, item 47.

[27] Schedule 1, items 48 and 49.

[28] Schedule 1, items 34–38, 40, 41 and 50

[29] Schedule 1, items 34–38.

[30] Schedule 1, items 40 and 41.

[31] Schedule 1, items 50 and 51.

[32] Student Identifiers Act 2014, sections 16, 17 and 23.

[33] Schedule 1, item 78. The declaration would be exempt and not subject to sunsetting. In its consideration of this bill, the Senate Standing Committee for the Scrutiny of Bills raised concerns about exemption from disallowance and sunsetting. See Digest 10 of 2024, pp. 10–12.

[34] Explanatory memorandum, [119].

[35] International Covenant on Civil and Political Rights, article 17. See UN High Commissioner for Human Rights, The right to privacy in the digital age, A/HRC/39/29 (2018) [7].

[36] UN High Commissioner for Human Rights, The right to privacy in the digital age, A/HRC/48/31 (2021) [13].

[37] UN High Commissioner for Human Rights, The right to privacy in the digital age, A/HRC/48/31 (2021) [14].

[38] Convention on the Rights of the Child, article 16.

[39] UN Committee on the Rights of the Child, General comment No. 25 (2021) on children’s rights in relation to the digital environment, CRC/C/GC/25 (2021) [67].

[40] UN Committee on the Rights of the Child, General comment No. 25 (2021) on children’s rights in relation to the digital environment, CRC/C/GC/25 (2021) [68].

[41] Convention on the Rights of the Child, article 3(1).

[42] UN Committee on the Rights of Children, General Comment 14 on the right of the child to have his or her best interest taken as primary consideration (2013).

[43] Convention on the Rights of the Child, article 12.

[44] Parliamentary Joint Committee on Human Rights, Education Legislation Amendment (2020 Measures No. 1) Act 2020, Report 8 of 2020 (1 July 2020) pp. 28–31 and Report 10 of 2020 (26 August 2020) pp. 11–19.

[45] Parliamentary Joint Committee on Human Rights, Education Legislation Amendment (2020 Measures No. 1) Act 2020, Report 10 of 2020 (26 August 2020) p. 19.

[46] International Covenant on Economic, Social and Cultural Rights, article 13 and Convention on the Rights of the Child, article 28.

[47] See, UN Committee on Economic, Social and Cultural Rights, General Comment 13: the Right to education (1999).

[48] Statement of compatibility, pp. 6 and 8.

[49] The Hon. Jason Clare, Minister for Education, Second reading speech, House of Representatives Hansard, 15 August 2024, p. 10.

[50] Statement of compatibility, pp. 8–9.

[51] Statement of compatibility, p. 8.

[52] Mr Jason Clare, Minister for Education, Second reading speech, House of Representatives Hansard, 15 August 2024, p. 10. See, Department of Education, The National School Reform Agreement (19 December 2023).

[53] Department of Education, Transferring Student Data Interstate (13 June 2024).

[54] Department of Education, Interstate Student Data Transfer Note Parent/Guardian Fact Sheet (accessed 2 September 2024).

[55] Department of Education, Interstate Student Data Transfer Note Parent/Guardian Fact Sheet and Interstate Student Data Transfer Note Parent/Guardian Frequently Asked Questions (accessed 2 September 2024).

[56] Explanatory memorandum, p. 12.

[57] The Hon. Jason Clare, Minister for Education, Second reading speech, House of Representatives Hansard, 15 August 2024, p. 10.

[58] The Hon. Jason Clare, Minister for Education, Second reading speech, House of Representatives Hansard, 15 August 2024, p. 11. A National Skills Passport would allow people to view and share evidence of their skills and qualifications in an integrated digital system. See Department of Education, National Skills Passport Consultation (21 August 2024).

[59] Office of the Student Identifiers Registrar, Privacy (6 February 2024).

[60] NK v Netherlands, UN Human Rights Committee Communication No.2326/2013 (2018) [9.5].

[61] Schedule 1, item 46. The Education Ministerial Council comprises Commonwealth and state and territory education ministers. The Council generally meets four times a year to collaborate and make decisions about early childhood education and care, school education, higher education and international education. See Department of Education, What is the Education Ministers Meeting? (27 April 2024).

[62] Schedule 1, item 47.

[63] Schedule 1, items 28, 29 and 32.

[64] Schedule 1, item 28.

[65] Schedule 1, items 46 and 47.

[66] UN Committee on the Rights of the Child, General comment No. 25 (2021) on children’s rights in relation to the digital environment, CRC/C/GC/25 (2021) [73].

[67] Schedule 1, items 35–38.

[68] Schedule 1, items 39–41. See also item 74.

[69] Schedule 1, item 50.

[70] Schedule 1, item 51.

[71] Schedule 1, item 78.

[72] Explanatory memorandum, [119].

[73] Explanatory memorandum, pp. 3–4; statement of compatibility, pp. 7–8; The Hon. Jason Clare, Minister for Education, Second reading speech, House of Representatives Hansard, 15 August 2024, p. 10.

[74] Schedule 1, item 55.

[75] Attorney-General’s Department, Privacy Act Review: Report 2022 (February 2023) Recommendation 12, pp. 1, 8.

[76] Australian Government, Government Response: Privacy Act Review Report (September 2023) p. 27.

[77] See e.g. UN Human Rights Committee, General Comment 27, Freedom of movement (Art.12) (1999).

[78] UN Committee on the Rights of the Child, General comment No. 25 (2021) on children’s rights in relation to the digital environment, CRC/C/GC/25 (2021) [70].

[79] UN High Commissioner for Human Rights, The right to privacy in the digital age, A/HRC/39/29 (2018) [29].

[80] UN Committee on the Rights of the Child, General comment No. 25 (2021) on children’s rights in relation to the digital environment, CRC/C/GC/25 (2021) [72]. See also UN High Commissioner for Human Rights, The right to privacy in the digital age, A/HRC/39/29 (2018) [30].

[81] Department of Education, Interstate Student Data Transfer Note Parent/Guardian Fact Sheet and Interstate Student Data Transfer Note Parent/Guardian Frequently Asked Questions (accessed 2 September 2024).


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