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G K Fyfe & Associates Limited v Parkers Business Solutions Limited [2016] NZHC 1858 (11 August 2016)

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G K Fyfe & Associates Limited v Parkers Business Solutions Limited [2016] NZHC 1858 (11 August 2016)

Last Updated: 5 September 2016


IN THE HIGH COURT OF NEW ZEALAND BLENHEIM REGISTRY



CIV-2015-406-000039 [2016] NZHC 1858

UNDER
the Companies Act 1993
AND

IN THE MATTER
of setting aside a statutory demand
BETWEEN
G K FYFE & ASSOCIATES LIMITED Applicant
AND
PARKERS BUSINESS SOLUTIONS LIMITED
Respondent


Hearing:
2 August 2016
Appearances:
D J C Russ for Applicant
A R Davie for Respondent
Judgment:
11 August 2016




JUDGMENT OF ASSOCIATE JUDGE MATTHEWS


[1] G K Fyfe & Associates Limited (Fyfe) applies to set aside a demand served on it pursuant to s 289 of the Companies Act 1993. The demand relates to accountancy fees charged by Parkers Business Solutions Limited (Parkers) in relation to an investigation of its taxation affairs by the Inland Revenue Department.

[2] Principally, Fyfe says that there is a substantial dispute on whether it is liable to pay the sum demanded. Parkers says that there is no dispute of any substance but raises a further issue: it says that the demand was validly served on 4 November

2015 and that as this application was not filed in the High Court until 19 November, it is outside the 10 day time limit within which an application to set aside a notice

under s 289 must be filed.1

1 Companies Act 1993, s 290(2) and (3).

G K FYFE & ASSOCIATES LTD v PARKERS BUSINESS SOLUTIONS LTD [2016] NZHC 1858 [11 August 2016]

[3] There are two issues to be decided:

(a) Was Fyfe’s application under s 290 filed within 10 working days of the

date of service of the demand?

(b) Is there a substantial dispute whether or not the debt is owing or is due?

[4] In Industrial Group Ltd v Bakker, the Court of Appeal laid down the way in which the Court is to approach an application under s 290:2

[24] We note that the statutory scheme is for applications to set aside statutory demands to be a summary proceeding. ... The section calls for a prompt judgment as to whether there is a genuine and substantial dispute. It is not the task of the Court to resolve the dispute. The test may be compared with the principles developed in cognate fields such as applications to remove caveats, leave to appeal an arbitrator’s award and opposition to summary judgment.

[25] ... The tight time constraints distinguish the s 290 discretion from that to be exercised on, say, a summary judgment application, where the presence of complex legal issues is not necessarily a bar to a remedy. As with leave to appeal an arbitrator’s award, the hearing should, in the normal course, be short and to the point, and the judgment likewise.

[5] More recently, in AAI Ltd v 92 Lichfield Street Ltd (in rec and in liq) the

Court of Appeal said:3

[22] It is important to keep in mind the words of the statute. What the applicant must show is that the dispute it raises has substance; the applicant must explain to the Court what the dispute is; and the dispute so shown must be real and not a fanciful or insubstantial dispute.4 The Court must bear in mind that it is operating in the summary jurisdiction, with the accompanying disadvantages that brings for any applicant. The Court must also keep in mind the requirement that what is intended to be a summary hearing should not be converted into a full-blown trial.

First issue: Was Fyfe’s application under s 290 filed within 10 working days of

the date of service of the demand?

[6] Parkers is a firm of accountants, and it acted for Fyfe in that capacity until

Fyfe instructed a new accountant, Mr H A Scott, in early 2015. Its office was the registered office for Fyfe. At the time the demand under s 289 was served, the

2 Industrial Group Ltd v Bakker [2011] NZCA 142, (2011) PRNZ 413 (citations omitted).

3 AAI Ltd v 92 Lichfield Street Ltd (in rec and in liq) [2015] NZCA 559, (2015) 23 PRNZ 52 per

Winkelmann J.

4 Re A Company [1991] BCLC 727 (Ch) at 740 per Harman J

registered office of Fyfe was at 8 Scott Street, Blenheim. Parkers had evidently occupied a suite of offices on the first floor of the building at that address, but some time prior to 4 November had moved to 69 Scott Street, Blenheim. Fyfe did not register a change of registered office with the Companies Office. Fyfe, however, had a business address at Unit 15, 114 Sawyers Arms Road, Christchurch.

[7] Service of the demand was put in the hands of Mr S H Reid. In his first affidavit in relation to service he says that on 4 November he served the statutory demand at the registered office of Fyfe at 8 Scott Street, Blenheim, and on the same day he also served a copy of the statutory demand at the new office premises of Parkers at 69 Scott Street. He says he took the latter step out of an abundance of caution.

[8] Mr Nigel Boyce, the area manager of Fyfe for Blenheim and the surrounding area then swore an affidavit in which he deposes that the former office of Parkers has been vacant since around September 2015. The building in which it was located has been undergoing extensive reconstruction work for some time and access to the building is prohibited as it is a work site. Mr Boyce says that once issues in relation to service of the demand were brought to the company’s attention he was asked by Fyfe’s solicitors to go to these offices with a view to attempting to gain access, and to take photographs. In order to do this he first telephoned the site foreman to seek permission, and that was granted. He therefore went to the site in mid- December 2015.

[9] The photographs produced by Mr Boyce show a building with scaffolding and protective screening on the outside, and a front door displaying a sign identifying the first floor as being a construction site. There is a further sign with the name “Robinson Construction Limited”, on the door and on the stairs to the first level there is a sign prohibiting unauthorised entry. Lying on one of the stairs is a piece of paper which appears to show that Parkers moved from the premises on Monday, 4 May 2015.

[10] A photograph of the front door of Parkers’ former premises shows it bears a

sign advising of the move to 69 Scott Street from 4 May 2015. A number of

photographs of the interior of the premises show that it is vacant, a position which can evidently be seen from looking into the reception area. Other signs show that other tenants left between May and August 2015. There was no obvious evidence of a statutory demand or other correspondence addressed to the company being at the premises when Mr Boyce was there, and he says that nothing was affixed to the door of the reception other than the sign indicating the firm’s departure.

[11] Ms Paulie Whaitiri, the officer manager for Fyfe, swore an affidavit in which she deposes that Fyfe has a physical office at Unit 1, 9 Auckland Street, Blenheim but that its main office is in Christchurch. In November 2015 this was at Unit 15,

114 Sawyers Arms Road, Northcote.

[12] Ms Whaitiri says that the first the company knew of the statutory demand was when it was served at Fyfe’s Sawyers Arms Road property on 5 November. Ms Whaitiri says she specifically recalls service of the demand because that day happened also to be her daughter’s birthday. She had left the office unattended for a brief period while she went down to the local mall and then out to a job site. When she returned the statutory demand was taped to the locked door of the office. It had not been taped to the door when she left. She immediately forwarded a copy of the demand to Mr Fyfe and to the company’s solicitor.

[13] Fyfe then filed a second affidavit from Mr Reid, who had read the affidavits of Mr Boyce and Ms Whaitiri. He gives further details of the steps he took on 4 and

5 November. Mr Reid confirms his evidence that he served the registered office of Fyfe at 8 Scott Street, Blenheim on 4 November and then also took a copy to Parkers’ new offices at 69 Scott Street, Blenheim. He says that on 4 November the offices at 8 Scott Street were not a construction site. He was aware that the offices of Parkers were at the end of a corridor on the first floor of 8 Scott Street because he had engaged Parkers to complete some accounting work for him in the past. He says he went to the door of Parkers’ offices at 8 Scott Street and slid the statutory demand under it.

[14] Mr Reid says that he works two to three days a week, and often in

Christchurch. After he had served the documents in the way I have described on

4 November, Mr Scott says he travelled to Christchurch and served the same statutory demand on Fyfe’s business office. He describes Ms Whaitiri’s recollection that this occurred on 5 November as being entirely possible, though he does not specifically recollect the day on which it occurred, other than being sure that it was not on the same day that he served the documents in Blenheim, 4 November, but was after that. He recalls undertaking the service in Christchurch as he waited outside the office for at least an hour.

[15] From this I draw the following conclusions:

(1) The statutory demand was served on the registered office of Fyfe on

4 November.

(2) It did not come to the attention of any staff member or officer of Fyfe on that day.

(3) It came to the attention of the office manager of Fyfe the following day when it had been left attached to the door of Fyfe’s Christchurch business office and was then referred to Mr Fyfe, a director, and to Fyfe’s solicitors.

[16] Section 387 of the Companies Act provides:

387 Service of documents on companies in legal proceedings

(1) A document, including a writ, summons, notice, or order, in any legal proceedings may be served on a company as follows:

(a) by delivery to a person named as a director of the company on the New Zealand register; or

(b) by delivery to an employee of the company at the company’s

head office or principal place of business; or

(c) by leaving it at the company’s registered office or address for

service; or

(d) by serving it in accordance with any directions as to service given by the court having jurisdiction in the proceedings; or

(e) in accordance with an agreement made with the company; or

(f) by serving it at an address for service given in accordance with the rules of the court having jurisdiction in the proceedings or

by such means as a solicitor has, in accordance with those rules, stated that the solicitor will accept service.

(2) The methods of service specified in subsection (1) of this section are the only methods by which a document in legal proceedings may be served on a company in New Zealand.

[17] It is apparent from the evidence in relation to service which I have summarised that service in accordance with paragraph (c) took place on 4 November. If that were the end of the matter, this application to set the demand aside was filed one day outside the period of 10 working days specified in s 290(2)(a). It is not contended that service was effected by the method in paragraph (b). Although the document was left at Fyfe’s principal place of business on 5 November, it was not delivered to an employee, as she was absent at the time; rather, it was taped to the door. The relevance of the events of 5 November, though, is to the point at which Fyfe actually obtained notice of the demand. On 4 November Parker’s agent, Mr Reid, validly served the document at the registered office of Fyfe, but then re-served it on Parkers itself. There is no evidence that when the latter step occurred any member of Parkers’ office took any step to send it to any staff member or officer of Fyfe.

[18] In Argyle Estates Ltd v Bowen Group Ltd & Hogg, Laurenson J said:5

In my view the position which emerges is quite clear:

a) Service at a nominated registered office of a company complies with s.387 regardless of whether the office is in fact at the given address or not. Accordingly a default judgment entered following service in this manner cannot be said to have been obtained irregularly.

b) Notwithstanding that service may comply with s.387, there remains an issue as to whether that service is effective, i.e. in achieving the underlying aim of the section to ensure that the company being served is, in fact, aware of the particular matter which requires service on it. Ineffective service is an issue in such instances as where the service details are inadequate, or where it is known or suspected that the service address has been abandoned.

c) If there is a doubt as to whether the service was effective then the Courts can intervene in order to ensure that there has been no miscarriage of justice.



5 Argyle Estates Ltd v Bowen Group Ltd (2003) 17 PRNZ 57 (HC) at [32].

[19] In Goh v Ridgeview Properties Limited (In Liquidation) & Anor,6 Associate Judge Robinson noted the provisions of s 387, and also rr 6.12 and 31.12 of the High Court Rules which provide, respectively, that a document requiring service under the High Court Rules on a company may be served in accordance with s 387, and that every statement of claim seeking appointment of a liquidator must be served on the defendant company. His Honour also noted the requirements of s 186 of the Companies Act for a company to have a registered office, and the obligation under s 214 on a company to file an annual return which must include certain information, one item of which is the address of the registered office of the company. Failure to do so is an offence by each director of the company.

[20] His Honour then observed:7

The provisions of the Companies Act 1993, to which I have referred, emphasise the importance placed by the legislature on companies having a registered office and needing to file with the Registrar of Companies any change in the registered office. The combined effect of s 387(1)(c) of the Companies Act 1993 and rr 31.12 and 6.12 High Court Rules is to permit service by delivery of the documents to the registered office of the company. If the office is unattended, or has in fact been changed without proper notice, that is not the problem of the process server. Consequently, it is extremely important for those in charge of the management of a company to ensure that proper notice is given of any change in the company’s registered office. Failure to do so could result in important documents, such [as] an application to liquidate the company on the ground that the company cannot pay its debts, being left at the old registered office and not brought to the attention of the company’s management.

[21] The facts of the present case provide a vivid example of precisely how the failure to register at the Companies Office a change in the registered office of the company can cause serious difficulties for that company. Had it not been for the assiduous attention to duty of Mr Reid by taking a copy of the demand to Fyfe’s Christchurch headquarters and attaching it to the office door, the existence of the notice may not have come to the attention of Fyfe for a considerably longer period.

[22] Recognising, however, the injustice this may cause, the Court has found that in addition to service being effected in accordance with one of the methods set out in



6 Goh v Ridgeview Properties Limited (in liquidation) [2009] NZHC 1917; (2009) 24 NZTC 23,682 (HC).

7 At [24].

s 387, it must also be effective. In Apparel By Design Ltd v Team Kiwi Racing Ltd

Associate Judge Sargisson said:8

While s 387 and s 388 provide that leaving a document at a company’s registered office is sufficient service, where the office is vacant or abandoned the Court may exercise its discretion to set aside the step to prevent a miscarriage of justice.

In ASB Bank Ltd v Info-Touch Technologies Ltd Master Gambrill noted the principle that “service is meant to bring the documents to the notice of the parties who are responsible for the company”: [10]. If the address is clearly abandoned the prudent course is to serve a director of the company personally or to apply to the Court for directions: [10]. In Argyle Estates Ltd v Bowen Group Ltd Laurenson J said at [32]:

b) Notwithstanding that service may comply with s 387, there remains an issue as to whether that service is effective, i.e. in achieving the underlying aim of the section to ensure that the company being served is, in fact, aware of the particular matter which requires service on it. Ineffective service is an issue in such instances as where the service details are inadequate, or where it is known or suspected that the service address has been abandoned.

(Emphasis added)

The key consideration is fairness. Laurenson J concluded at [32]:

c) If there is a doubt as to whether the service was effective then the courts can intervene in order to ensure that there has been no miscarriage of justice.

While therefore service on a vacant registered office is valid service, if the circumstances are such that a miscarriage of justice might result the Court may intervene. The circumstances might create an obligation on the part of the party serving the document to go further.

[citations omitted]

[23] In the present case, I am satisfied that the circumstances in which service was effected on the registered office of Fyfe were such that there was an obligation on the part of Parkers to take the matter further. In fact, that is what Mr Reid did. The first additional step he took, by giving a copy of Parkers’ own document back to Parkers did not advance matters at all, but the step he took the following day (accepting the evidence as to date of Ms Whaitiri) was a step which had the prompt consequence of the document coming to the attention of Fyfe’s director and solicitors. Although it was open to Parkers to select service on Fyfe by the method in s 387(1)(c), leaving

the document at Fyfe’s registered office, it knew that the registered office was at its

  1. Apparel By Design Ltd v Team Kiwi Racing Ltd CIV-2007-404-5790, 21 December 2007 at [24]- [27].

own former premises, and that neither staff of Parkers nor anyone else was at that office. Whether it had, by early November, become a building site (as it had by December) is not relevant. The crucial point is that by selecting service by this method, Parkers was in effect serving the document on itself at an address from which it knew that it had moved and which it must have known was vacant. Whilst some blame may properly be levelled at Fyfe for not notifying a change of its registered office when it ceased using the accountancy services of Parkers in 2015, a measure of criticism may fairly be levelled at Parkers for selecting this method of service. It was open to Parkers to select a different method of service from the options in s 387(1). In the event Mr Reid tried to effect service in accordance with paragraph (b), and had the Christchurch office not been unattended, he would doubtless have done so.

[24] In supporting the steps taken by Parkers, Mr Davie referred to the following passage from Argyle:9

The question remains as to whether, as a matter of discretion, the judgment should be set aside for other reasons. The fundamental enquiry in this regard should be whether, in the whole of the factual circumstances which applied, the Court can be satisfied that the proceeding was brought to the attention of the defendant in ample time for it to take any steps required to defend its position.

[25] Mr Davie argues that service was effected on 4 November, by compliance with s 387, and that when the demand was brought to the attention of the company on 5 November it still had ample time (nine working days) out of the 10 days that ran from 4 November within which to make an application to the Court to set it aside, if that was the course which Fyfe were to elect. He says, therefore, that service was effected validly in terms of s 387, and was effective by 5 November.

[26] I do not consider that where the circumstances warrant an enquiry by the Court into the validity of service, as here, it is open to the Court to conclude that service has been effected on the day of compliance with s 387, rather than on the day when the validity of service is established. First, while it may be acceptable for service to be effected in two stages, one in compliance with s 387 and another to

make that service effective, that in my view cannot result in service having been legally effected on completion of the first stage of that process. Service of a document occurs, with attendant legal consequences, or it does not. As the Court retains the right to intervene in relation to service to ensure that there is not a miscarriage of justice, the result of that intervention can only be to find that service has not been effected until a step has been taken which ensures that a miscarriage of justice will not occur.

[27] Secondly, s 290 prescribes very limited time within which an application must be made to the Court to set aside a statutory demand. The brevity of the specified period has been recognised by the Courts as a factor of relevance in the way the Court should consider and decide such an application.10 If the period were to be even more brief, as would inevitably be the case if the time ran from service in accordance with s 387 rather than upon any potential miscarriage of justice being cured by additional service or notification of the existence of the served document, the pressure on an applicant would be even more draconian. There is no justification

for applying the principles relating to service in a way which would have that effect. Mr Davie argued that in this case, Fyfe still would have had nine-tenths of the statutory time within which to make its application. That may be so, but the whole period is brief enough. This leads, too, to the third point.

[28] Thirdly, if the law were applied as Mr Davie suggests, the Court would be required to make an assessment in every case where this issue was under consideration on whether the time available to an applicant was reasonable. There is nothing to justify such a course. Worse, there would be a real element of uncertainty for applicants on when the time limit for bringing an application was to expire.

[29] In my opinion the correct course is to find that in the rare cases where the interests of justice require more than mere compliance with s 387, service is not effected until completion of such further step as is found by the Court to have ensured that a miscarriage of justice will not occur.

[30] For these reasons I find that service of the statutory demand was effected on

5 November, and therefore that this application was brought within the 10 day time limit specified in s 290(2).

Second issue: Is there a substantial dispute whether or not the debt is owing or is due?

[31] The notice issued by Parkers is for accountancy fees for work carried out on behalf of Fyfe in relation to an audit of its affairs by the Inland Revenue Department. Parkers charged Fyfe for its work as it proceeded, and Fyfe paid a number of invoices, but Fyfe stopped paying invoices when it became concerned about the defendant’s charges. Late in 2014 and early in 2015 emails were exchanged in relation to unpaid fees. Fyfe asked for a breakdown of the fees in terms of hours and work performed, and instructed new accountants.

[32] Once this information came Fyfe engaged its new accountant in the task of reviewing the steps that Parkers had taken in relation to the IRD audit and advising in relation to the fees charged. In his first affidavit Mr Scott said that having reviewed information provided to him, he thought that the charges were unjustifiably high in respect of the presentation of the information which was requested by the IRD. His criticisms were directed principally at the time charged by Mr Susheel Dutt, the principal of Parkers who was in charge of the firm’s work for Fyfe. He found this be to be excessive when compared with the services provided.

[33] Secondly, Mr Scott said that the work carried out by Parkers in respect of the

2012, 2013 and 2014 years was contrary to what he would have expected. He said Parkers’ strategy appeared to be to review the source information provided by Fyfe and then provide the IRD with its view of that information. This involved reworking the relevant financial years and advising the IRD of its findings. Mr Scott says that the case officer from the IRD advised his firm that this was not acceptable and he suspected that the majority of the work undertaken by Parkers would have resulted in no benefit to Fyfe.

[34] This led to Mr Scott’s third point – in his opinion the process undertaken by

Parkers would have contributed significantly to the costs incurred and, not

surprisingly, it was unacceptable to the IRD. Whilst the approach taken by Parkers was no doubt well intentioned, Mr Scott says it was never going to be accepted by the IRD as this was simply not the way that the IRD carries out its audit procedures.

[35] Mr Susheel Dutt swore a lengthy affidavit in response. His evidence ranges over a number of topics, starting with a broad attack on Fyfe’s solvency and integrity. He says that Fyfe has been insolvent, yet trading, for several years, that substantial current account advances made to Mr Fyfe by his company are wrongly characterised in Fyfe’s accounts as a current asset, that Fyfe has been engaged in “a systemic trend of tax avoidance” for some years, that there was clear evidence during the course of the IRD audit that Fyfe had endeavoured to deduct for tax purposes certain expenses which were not allowable business expenses and that the statutory demand procedure has been properly applied: as he puts it, “either pay or be liquidated is an acceptable commercial approach”.

[36] Mr Dutt then challenges almost every statement made and conclusion reached by Mr Scott. This exercise was virtually a line by line response to Mr Scott’s evidence, and a more extensive conflict of views between two witnesses than those of Mr Scott and Mr Dutt might be difficult to find.

[37] After then giving evidence about the course of the IRD audit Mr Dutt concludes that Fyfe’s finances were not being managed properly, duties to creditors were being flouted, and Fyfe preferred some creditors over others. He concludes his affidavit by a passage in which he expresses the view that the dispute raised by and on behalf of Fyfe is contrived in order to overcome the process of requiring payment by way of a statutory demand.

[38] Fyfe filed an affidavit in reply by Mr Scott. In this affidavit he gives much more extensive evidence than in his first affidavit, largely taking issue with the principal conclusions reached by Mr Dutt.

[39] Apart from one issue to which I will refer below, it is not necessary to set out the evidence of the witnesses to which I have referred, in any more detail. It is plain that there is a significant dispute over liability to pay Parkers’ outstanding invoices.

That dispute cannot be characterised, as Parkers sought to do, as contrived. I am quite satisfied that there is a real and not a fanciful or insubstantial dispute, indeed many of them. It is not the role of the Court on this application to determine the right answer to each of the facts put in issue by Mr Dutt and responded to by Mr Scott.

[40] I asked Mr Davie to tell me the basis on which the Court might find that there was no valid dispute, given the manifest conflict on the evidence on virtually every point put in issue. He drew my attention to an email sent by Mr Dutt on 23

September 2014 in which he advised that the audit in relation to the 2010 and 2011 years had been finalised by the IRD. A final assessment had been issued for those years on 16 September 2014, and agreed to by Fyfe. Mr Davie says the work that went into those tasks is the subject of the demand in issue. On the basis of these documents Mr Davie submits that as Fyfe had agreed to the outcome of the audits for those years it should therefore pay the invoices which relate to the work that went into them.

[41] I am unable to agree with that submission. The principal basis of the dispute is that the charges made by Parkers are not appropriate. The question of what is an appropriate fee is assessed by considering a number of matters, only one of which is the successful completion of the task undertaken. Fees for that task are not necessarily appropriate if, for example, too much time has been spent and too great a fee charged for achieving a successful result. Thus, although it would seem that fees are payable for the work done to conclude the audit for the 2010 and 2011 years, the amount of the fee payable remains in issue. As well, a wide-ranging criticism of Parkers’ services is outlined by Mr Scott, with the result that grounds are made out for a more extensive review of Parkers’ charges to assess the competence of its performance as Fyfe’s accountants, than merely an examination of the invoices making up the demand. Put another way, the correct process for determining the issue between Parkers and Fyfe is a full review of Parkers’ services and results achieved, as well as the amount of time taken to achieve those results, and whether that time was properly spent or, for example, misdirected (as Mr Scott claims to be the position at least in respect of part of Parkers’ services). Whether any sum is found to be properly payable, and if so how much, remains to be seen.

[42] For the purposes of the present application I am satisfied there is a substantial dispute and the notice issued under s 289 should be set aside.

Outcome

[43] I set aside the demand issued by Parkers against Fyfe dated 15 October 2015.

[44] Counsel indicated that costs should be reserved as there are matters to draw

to the Court’s attention in relation to costs that are not presently before the Court.

[45] I ask counsel to confer in relation to costs, with the observation that Fyfe has succeeded on this application and should in the ordinary way receive an award of costs. Only if counsel cannot agree to costs, memoranda may be filed within 10

working days.






J G Matthews

Associate Judge





























Solicitors:

Fletcher Vautier Moore, Nelson

Treadwells, Wellington


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