Queensland Subordinate Legislation as Made

BODY CORPORATE AND COMMUNITY MANAGEMENT (COMMERCIAL MODULE) REGULATION 2020

- Made under the Body Corporate and Community Management Act 1997
- As at 30 September 2020
- Reg 230 of 2020

TABLE OF PROVISIONS

CHAPTER 1 - PRELIMINARY

   1.      Short title
   2.      Commencement
   3.      Application of this regulation—Act, s 21 [SM, s 3]
   4.      Dictionary [SM, s 4]
   5.      References to committee, chairperson, secretary or treasurer [SM, s 5]
   6.      References to standard module

CHAPTER 2 - COMMUNITY MANAGEMENT STATEMENTS

   7.      Permitted inclusions—Act, s 66 [SM, s 6]

CHAPTER 3 - COMMITTEE FOR BODY CORPORATE

   PART 1 - PRELIMINARY

   8.      Requirement for committee—Act, s 98 [SM, s 7]
   9.      Purposes of chapter [SM, s 8]

   PART 2 - COMMITTEE MEMBERSHIP

           Division 1 - Composition of committee—Act, section 99

   10.     Composition of committee [SM, s 9]
   11.     Eligibility to be voting member [SM, s 10]

           Division 2 - Choosing of committee—Act, section 99

              Subdivision 1 - Choosing of committee at annual general meeting

   12.     When committee is chosen [SM, s 13]
   13.     When committee may be chosen if previous committee was formed under s 12 [SM, s 14]

              Subdivision 2 - Election of committee

   14.     Election of committee [SM, s 15]

              Subdivision 3 - Term of office of committee members

   15.     Term of office—Act, s 99 [SM, s 44]
   16.     Removal from office for breaching code of conduct—Act, s 101B [SM, s 45]

   PART 3 - RESTRICTED ISSUES—ACT, SECTION 100

   17.     Restricted issues for committee [SM, s 52]

   PART 4 - COMMITTEE MEETINGS—ACT, SECTION 101

           Division 1 - Administrative arrangements for committee meetings

   18.     Who may call committee meetings [SM, s 54]
   19.     Notice of committee meetings [SM, s 55]
   20.     Place of committee meetings [SM, s 56]
   21.     Agenda for committee meetings [SM, s 57]
   22.     Submission for consideration of motions at committee meetings [SM, s58]

           Division 2 - Chair, quorum and attendance for committee meetings

   23.     Chairing committee meetings [SM, s 59]
   24.     Quorum at committee meetings [SM, s 60]
   25.     Attendance at committee meetings—voting members [SM, s 61]
   26.     Attendance at committee meetings—non-voting members [SM, s 62]
   27.     Attendance at committee meetings—non-members [SM, s 63]

           Division 3 - Voting at committee meetings

   28.     When voting member ineligible to vote at committee meetings [SM, s 64]
   29.     Voting at committee meetings [SM, s 65]
   30.     Conflict of interest [SM, s 66]

           Division 4 - Voting outside committee meetings

   31.     When voting member ineligible to vote on motion outside committee meetings [SM, s 67]
   32.     Notice and advice of motion given outside committee meetings [SM, s 68]
   33.     Voting on motion given outside committee meetings [SM, s 69]
   34.     Application of other provisions [SM, s 70]

           Division 5 - Minutes and other records of committee

   35.     Minutes and other records of committee [SM, s 71]

   PART 5 - WHEN A COMMITTEE MEMBER MAY RECEIVE PARTICULAR BENEFITS

   36.     When committee member may receive particular benefits [SM, s 79]

CHAPTER 4 - BODY CORPORATE MEETINGS—ACT, SECTION 104

   PART 1 - PURPOSE OF CHAPTER

   37.     Purpose of chapter [SM, s 80]

   PART 2 - ADMINISTRATIVE ARRANGEMENTS FOR BODY CORPORATE MEETINGS

           Division 1 - General

   38.     Types of meetings [SM, s 81]
   39.     Who may call general meetings [SM, s 82]
   40.     When annual general meetings must be called [SM, s 83]
   41.     Voting other than at general meeting—Act, s 111
   42.     Requirement for requested extraordinary general meeting [SM, s 84]
   43.     Failure to call requested extraordinary general meeting [SM, s 85]
   44.     Opportunity to submit agenda motions [SM, s 86]
   45.     Notice of general meeting [SM, s 87]
   46.     Requirements for voting papers [SM, s 88]
   47.     Group of same-issue motions [SM, s 89]
   48.     Explanatory material accompanying voting paper [SM, s 90]
   49.     Time of general meetings [SM, s 91]
   50.     Place of general meetings [SM, s 92]
   51.     Agenda for general meeting [SM, s 93]

           Division 2 - Special provisions for first annual general meeting

   52.     First annual general meeting [SM, s 94]
   53.     First annual general meeting—scheme established by amalgamation [SM, s 95]
   54.     Documents and materials to be given to body corporate at first annual general meeting [SM, s 96]

   PART 3 - CHAIR AND QUORUM FOR BODY CORPORATE MEETINGS

   55.     Chairing general meetings [SM, s 97]
   56.     Power of person chairing general meeting to rule motion out of order [SM, s 98]
   57.     Quorum for general meetings [SM, s 99]
   58.     Adjournment of general meeting and formation of quorum in particular circumstances [SM, s 100]

   PART 4 - VOTING AT GENERAL MEETINGS

   59.     Meaning of voter for general meeting [SM, s 101]
   60.     Displacement or disentitlement of right to vote [SM, s 102]
   61.     Representation of body corporate [SM, s 103]
   62.     Exercise of vote at general meetings [SM, s 104]
   63.     Casting a hard copy vote—open motion [SM, s 105]
   64.     Casting an electronic vote—open motion [SM, s 106]
   65.     Voting at general meeting [SM, s 107]
   66.     When motion must be decided by secret ballot [SM, s 108]
   67.     How secret ballot must be conducted [SM, s 109]
   68.     Conduct of secret ballot—hard copy voting [SM, s 110]
   69.     Conduct of secret ballot—electronic voting [SM, s 111]
   70.     Appointment and functions of returning officer [SM, s 112]
   71.     Secretary to have available for inspection body corporate’s roll etc. [SM, s 113]
   72.     Declaration of voting results on motions [SM, s 114]

   PART 5 - OTHER PROCEDURAL MATTERS FOR GENERAL MEETINGS

   73.     Amendment of motions at general meetings [SM, s 115]
   74.     Amendment or revocation of resolutions passed at general meeting [SM, s 116]
   75.     Minutes of general meetings [SM, s 117]
   76.     Performance of secretary’s functions for general meeting if meeting not called by secretary [SM, s 118]

CHAPTER 5 - PROXIES

   PART 1 - PURPOSE OF CHAPTER

   77.     Purpose of chapter [SM, s 119]

   PART 2 - PROXIES FOR COMMITTEE MEETINGS—ACT, SECTION 102

   78.     Purpose of part [SM, s 120]
   79.     Appointment [SM, s 121]
   80.     Restrictions on appointment [SM, s 122]
   81.     Form of proxy [SM, s 123]
   82.     Use of proxy [SM, s 124]
   83.     Special provisions about proxy use [SM, s 125]
   84.     Offence [SM, s 126]

   PART 3 - PROXIES FOR BODY CORPORATE MEETINGS—ACT, SECTION 103

   85.     Purpose of part [SM, s 127]
   86.     Appointment [SM, s 128]
   87.     Form of proxy [SM, s 129]
   88.     Use of proxy [SM, s 130]
   89.     Offence [SM, s 132]

CHAPTER 6 - BODY CORPORATE MANAGERS, SERVICE CONTRACTORS AND LETTING AGENTS—ACT, SECTION 122

   PART 1 - PRELIMINARY

   90.     Purpose of chapter [SM, s 133]

   PART 2 - AUTHORITY FOR ENGAGEMENTS AND AUTHORISATIONS

   91.     Authority to make engagement or give authorisation, or amend engagement or authorisation [SM, s 135]

   PART 3 - REQUIREMENTS FOR ENGAGEMENTS AND AUTHORISATIONS

   92.     Definition for part [SM, s 136]
   93.     Form of engagement [SM, s 137]
   94.     Form of authorisation [SM, s 138]
   95.     Term of engagement of body corporate manager [SM, s 139]
   96.     Term of engagement of service contractor [SM, s 140]
   97.     Term of authorisation of letting agent [SM, s 141]
   98.     Commencement of term of engagement or authorisation [SM, 142]

   PART 4 - TERMINATION OF ENGAGEMENTS AND AUTHORISATIONS

   99.     Purpose of part [SM, s 149]
   100.    Termination under the Act, by agreement etc. [SM, s 149]
   101.    Termination for conviction of particular offences etc. [SM, s 151]
   102.    Termination for failure to comply with remedial action notice [SM, s 152]

   PART 5 - DISCLOSURE REQUIREMENTS

   103.    Definition for part [SM, s 153]
   104.    Associate supplying goods or services [SM, s 154]
   105.    Disclosure of associate contract [SM, s 155]
   106.    Disclosure of commission, payment or other benefit [SM, s 156]

   PART 6 - OCCUPATION OF COMMON PROPERTY

   107.    Occupation of common property by service contractor or letting agent [SM, s 157]
   108.    Occupation of common property by service contractor may include right of access [SM, s 158]

CHAPTER 7 - FINANCIAL MANAGEMENT—ACT, SECTION 150

   PART 1 - PURPOSE OF CHAPTER

   109.    Purpose of chapter [SM, s 159]

   PART 2 - BUDGETS

   110.    Budgets [SM, s 160]
   111.    Adjusting proposed budgets at annual general meeting [SM, s 161]

   PART 3 - CONTRIBUTIONS LEVIED BY BODY CORPORATE

   112.    Contributions to be levied on owners [SM, s 162]
   113.    Notice of contribution payable [SM, s 163]
   114.    Discounts for timely payment [SM, s 164]
   115.    Penalties for late payment [SM, s 165]

   PART 4 - PAYMENT AND ENFORCEMENT OF BODY CORPORATE DEBTS

   116.    Payment and recovery of body corporate debts [SM, s 166]

   PART 5 - ADMINISTRATIVE, SINKING AND PROMOTION FUNDS

   117.    Administrative, sinking and promotion funds [SM, s 167]
   118.    Administration of administrative, sinking or promotion fund by body corporate manager [SM, s 168]
   119.    Application of administrative, sinking and promotion funds [SM, s 169]
   120.    Reconciliation statements [SM, s 170]

   PART 6 - BORROWING

   121.    Power to borrow [SM, s 171]

   PART 7 - ACCOUNTS AND AUDIT

   122.    Accounts [SM, s 175]
   123.    Audit [SM, s 176]
   124.    Auditing qualifications and experience—Act, sch 6, def auditor [SM, s 177]

   PART 8 - MISCELLANEOUS

   125.    Reporting particular payments to committee [SM, s 178]

CHAPTER 8 - PROPERTY MANAGEMENT

   PART 1 - PURPOSE OF CHAPTER

   126.    Purpose of chapter [SM, s 179]

   PART 2 - COMMON PROPERTY

   127.    Duties of body corporate about common property—Act, s 152 [SM, s 180]
   128.    Duty to consider defect assessment motion [SM, s 181]
   129.    Body corporate may establish voluntary defect assessment plan [SM, s 182]
   130.    Mailbox—Act, s 153 [SM, s 183]
   131.    Disposal of interest in and leasing or licensing of common property—Act, s 154 [SM, s 184]
   132.    Easements over common property—Act, s 155 [SM, s 185]
   133.    Improvements to common property by body corporate—Act, s 159 [SM, s 186]
   134.    Improvements to common property by owner of a lot—Act, s 159 [SM, s 187]

   PART 3 - BODY CORPORATE ASSETS

           Division 1 - Obligation about body corporate assets

   135.    Duties of body corporate about body corporate assets—Act, s 152 [SM, s 188]

           Division 2 - Dealing with body corporate assets

   136.    Acquisition of amenities for benefit of lot owners—Act, s 156 [SM, s 189]
   137.    Other dealings with, and disposal of, body corporate assets—Act, s 157 [SM, s 190]

   PART 4 - AGREEMENT WITH ANOTHER BODY CORPORATE

   138.    Sharing facilities—Act, s 95 [SM, s 191]

   PART 5 - EXCLUSIVE USE BY-LAWS—ACT, SECTION 173

   139.    Conditions and obligations under exclusive use by-law—Act, s 173 [SM, s 192]
   140.    Improvements [SM, s 193]
   141.    Recovery of amount owed [SM, s 194]

   PART 6 - INSURANCE—ACT, SECTION 189

   142.    Definitions for part [SM, s 195]
   143.    Disclosure of insurance details at annual general meeting [SM, s 196]
   144.    Insurance of common property and body corporate assets [SM, s 197]
   145.    Insurance of building including lots [SM, s 198]
   146.    Insurance for buildings with common walls [SM, s 199]
   147.    Valuation for insurance purposes [SM, s 200]
   148.    Premium [SM, s 201]
   149.    Improvements affecting premium [SM, s 202]
   150.    Excess [SM, s 203]
   151.    Insurance for buildings with no common walls [SM, s 204]
   152.    Combined policy of insurance [SM, s 205]
   153.    Public risk insurance [SM, s 206]
   154.    Use affecting premium [SM, s 207]
   155.    Use of insurance money not paid under voluntary insurance scheme [SM, s 208]
   156.    Use of insurance money paid under voluntary insurance scheme [SM, s 209]

   PART 7 - MISCELLANEOUS

           Division 1 - Services for and obligations of owners and occupiers

   157.    Supply of services by body corporate—Act, s 158 [SM, s 210]

           Division 2 - Condition of lot

   158.    Obligations of owners and occupiers—Act, s 160 [SM, s 211]

           Division 3 - Power to act for owners and occupiers

   159.    Body corporate may carry out work required of owners and occupiers—Act, s 161 [SM, s 212]
   160.    Body corporate’s power to take action to remedy defective building work—Act, s 162 [SM, s 213]

CHAPTER 9 - ADMINISTRATIVE MATTERS

   PART 1 - PURPOSE OF CHAPTER

   161.    Purpose of chapter [SM, s 214]

   PART 2 - ADDRESS FOR SERVICE AND RELATED MATTERS

   162.    Definitions for part [SM, s 215]
   163.    Address for service [SM, s 216]
   164.    Change of address [SM, s 217]
   165.    Giving documents or information to lot owners or relevant persons generally [SM, s 218]
   166.    Giving documents or information to lot owners for casting votes on motion by secret ballot [SM, s 219]
   167.    Giving documents or information to persons in a way mentioned in this section [SM, s 221]
   168.    Service of documents or information on secretary generally [SM, s 222]

   PART 3 - NOTICES, ROLL AND REGISTERS

           Division 1 - Notices

   169.    Notices of transfer and other matters—Act, s 201[SM, s 223]

           Division 2 - Roll and registers—Act, s 204
           170. Roll of lots and entitlements [SM, s 224]

   171.    When body corporate must record information on roll [SM, s 225]
   172.    Register of assets [SM, s 226]
   173.    Register of engagements and authorisations [SM, s 227]
   174.    Register of authorisations affecting the common property [SM, s 228]
   175.    Register of allocations under exclusive use by-law [SM, s 229]
   176.    Register of reserved issues [SM, s 230]

   PART 4 - DOCUMENTS, INFORMATION AND OTHER MATTERS

   177.    Keeping and disposal of records—Act, s 204 [SM, s 231]
   178.    Access to records—Act, s 204 [SM, s 232]
   179.    Fee for information given to interested persons—Act, s 205 [SM, s 233]
   180.    Documents in custody of body corporate manager [SM, s 234]
   181.    Return of body corporate property [SM, s 235]

   PART 5 - BODY CORPORATE’S SEAL—ACT, SECTION 34

   182.    Body corporate’s seal [SM, s 236]

CHAPTER 10 - REPEAL AND TRANSITIONAL PROVISIONS

   PART 1 - REPEAL

   183.    Repeal [SM, 237]

   PART 2 - TRANSITIONAL PROVISIONS

           Division 1 - Purposes, definitions and general approach

   184.    Main purposes of part [SM, s 238]
   185.    Definitions for part [SM, s 239]
   186.    Authorised action or document, obligation or protection under repealed provision [SM, s 240]
   187.    Terminology in things mentioned in s 186(1) [SM, s 241]
   188.    Period stated in repealed provision [SM, s 242]
   189.    Period or date stated in document given under repealed provision [SM, s 243]
   190.    References to repealed regulation [SM, s 244]
   191.    Acts Interpretation Act 1954, s 20 not limited [SM, s 245]

           Division 2 - Specific provisions

   192.    When is general meeting called for this division [SM, s 246]
   193.    General meetings of body corporate and committee meetings called before commencement [SM, s 247]
   194.    Duty to consider defect assessment motion [SM, s 248]
   195.    Notice for breach of code of conduct [SM, s 250]
   196.    Disclosure of commission or other benefit [SM, s 251]
   197.    Continuation of approved forms [SM s 253]
   198.    Continuation of repealed s 179 [SM, s 254]
   199.    Notices for roll given before commencement [SM, s 255]
   200.    Address for service and email address given before commencement [SM, s 256]
           SCHEDULE 1