Commonwealth Consolidated Regulations Commonwealth Consolidated Regulations(1) For the purposes of subsection 67ZBI(1) of the Act, this regulation prescribes information sharing safeguards that:
(a) an information sharing agency must have regard to when providing particulars, documents or information (the shared material ) under an order made under section 67ZBD or 67ZBE, or under subsection 67ZBD(5) or 67ZBE(5), of the Act; and
(b) the court must have regard to when using particulars, documents or information (the shared material ) provided by an information sharing agency under an order made under section 67ZBD or 67ZBE, or under subsection 67ZBD(5) or 67ZBE(5), of the Act.
Note: For the purposes of paragraph (b), use includes handle, store and access: see subsection 67ZBI(3) of the Act.
Extent material is to be provided, stored or used
(2) Particulars and documents are, and information is, only to be provided, and shared material is only to be stored and used, to the extent:
(a) that the material relates to a matter mentioned in subsection 67ZBD(2) or 67ZBE(2) of the Act; or
(b) required or authorised by a law of the Commonwealth, State or Territory or a court order (including an order made under section 67ZBD or 67ZBE of the Act).
Reasonable care to be taken to protect from physical and psychological harm
Prevention of improper provision, storage and use
(4) The shared material is to be provided, stored and used in a manner that prevents improper access to or disclosure of the shared material.
(5) Reasonable steps are to be taken to prevent the shared material being accessed by or disclosed to a person who poses, or potentially, poses a risk of subjecting or exposing any of the following to abuse, neglect or family violence:
(a) a party to the proceedings;
(b) a child to whom the proceedings relates;
(c) another person to whom the shared material relates;
unless the access or disclosure is in accordance with an order of a court.
(6) The shared material is not to be provided by or used by a person who has a personal relationship with or has any other actual or potential conflict of interest in relation to:
(a) a party to the proceedings; or
(b) a child to whom the proceedings relates; or
(c) another person to whom the shared material relates.
Correction of errors
(7) If the information sharing agency becomes aware that the shared material is incorrect, then as soon as possible:
(a) the information sharing agency is to notify the court of the correction; and
(b) subject to subregulation (10), the court is to correct its records accordingly.
Requests for documents or information not in possession or control
(8) If:
(a) an information sharing agency receives an order under section 67ZBD or 67ZBE of the Act relating to a matter; and
(b) the information sharing agency does not have in its possession or control any documents or information relating to the matter;
then, subject to subregulation (10), the information sharing agency is to destroy or redact its records relating to the order after responding to the order.
(9) If:
(a) a person requests access to the shared material or to material that is purported to be shared material provided to the court; and
(b) the court does not have such material in its possession or control;
then, subject to subregulation (10), the court is to destroy or redact its records relating to the request.
Record - keeping obligations not affected
(10) Subregulations (7), (8) and (9) are subject to any record - keeping obligations imposed on the information sharing agency or the court by a law of the Commonwealth, a State or a Territory or an order of a court.