New South Wales Consolidated Regulations

LEGAL PROFESSION UNIFORM GENERAL RULES 2015 - REG 38

38 Computerised accounting systems--copies of trust records

(1) This rule applies if a law practice maintains trust records by means of a computerised accounting system.

(2) A law practice must maintain and keep, in printed form or in readable and printable form, the following copies of trust records--

(a) a copy of trust account receipts and payments cash books as at the end of each named month,

(b) a copy of reconciliation statements as at the end of each named month,

(c) a copy of lists of trust account ledgers and their balances as at the end of each named month,

(d) a copy of lists of controlled money accounts and their balances as at the end of each named month.

(3) A law practice must--

(a) print a paper copy of trust ledger accounts, the register of controlled money and the trust account transfer journal before they are deleted from the system, and

(b) on request by an investigator carrying out a function described in section 368 of the Uniform Law, provide to the investigator a printed copy of trust ledger account and controlled money account details.

(4) The copies of trust records as at the end of a named month under subrule (2) must be prepared within 15 working days after the named month.

(5) Except as provided by rule 40, the law practice must ensure that copies of trust records prepared under subrule (2) cannot be modified afterwards.