Queensland Consolidated Regulations

BODY CORPORATE AND COMMUNITY MANAGEMENT (ACCOMMODATION MODULE) REGULATION 2020 - REG 99

99 How secret ballot must be conducted [SM, s 109]

(1) A voter for a general meeting may vote on a motion decided by secret ballot—

(a) by casting a hard copy vote under section 100 ; or

(b) by casting an electronic vote under section 101 .

(2) When a secret ballot is held a voter who has not cast a vote may—

(a) ask the secretary for a ballot paper, ballot paper envelope and particulars envelope or tab, and cast a hard copy vote under section 100 ; or

(b) cast an electronic vote under section 101 .

(3) Also, a voter may withdraw a vote already cast for the ballot and submit a replacement hard copy vote or electronic vote if the vote already cast can be readily identified and withdrawn.

(4) All completed hard copy and electronic votes received before the votes are counted at the general meeting must be given to the returning officer and held in the returning officer’s custody until the votes have been counted.

(5) The returning officer must, for each hard copy vote received for the ballot, do each of the following—

(a) confirm, by a scrutiny of the details on each particulars envelope or particulars tab, that the voting paper is the vote of a person who has the right to vote on the motion;

(b) take the secret voting paper envelope out of the particulars envelope, or detach the particulars tab from the secret voting paper envelope;

(c) for a vote on a motion required to be decided by special resolution—record, on the secret voting paper envelope, the contribution schedule lot entitlement of the lot for which the vote is cast;

(d) place the secret voting paper envelope in a receptacle in open view of the meeting;

(e) after paragraph (d) has been complied with for all secret voting paper envelopes, randomly mix the envelopes;

(f) take each secret voting paper out of its envelope;

(g) for a vote on a motion required to be decided by special resolution—record, on the voting paper, the contribution schedule lot entitlement of the lot for which the vote is cast;

(h) inspect and count the votes.

(6) The returning officer must, for each electronic vote received for the ballot—

(a) ensure the vote can be viewed by a person present at the meeting; and

(b) inspect and count the votes.

(7) After counting the votes, the returning officer must provide each of the following to the person chairing the meeting—

(a) the hard copy voting papers, secret voting paper envelopes and particulars envelopes or particulars tabs;

(b) the number of electronic votes cast for and against the motion, and the number of abstentions from voting on the motion recorded electronically;

(c) the total number of votes cast for and against the motion;

(d) the total number of abstentions from voting on the motion;

(e) the number of votes rejected from the count;

(f) for each vote rejected—the reason for the rejection.