Queensland Consolidated Regulations

BODY CORPORATE AND COMMUNITY MANAGEMENT (SMALL SCHEMES MODULE) REGULATION 2020 - REG 41

41 Agenda for general meeting [SM, s 93]

(1) The secretary must prepare an agenda for each general meeting.

(2) The agenda must—

(a) state the following motions—

(i) motions submitted by the committee for consideration at the meeting;

(ii) if the general meeting is a requested extraordinary general meeting—the motions proposed in the notice asking for the meeting;

(iii) a motion submitted under section 36 by a member of the body corporate and required to be included on the agenda;

(iv) if an adjudicator makes an order under the dispute resolution provisions authorising or requiring the calling of the general meeting to consider motions stated in the order—the motions stated in the order;

(v) if there has been a previous general meeting—a motion to confirm the minutes of the last meeting; and

(b) state, for each motion stated on the agenda, whether a resolution without dissent, special resolution or ordinary resolution is required; and

(c) if the meeting is the first annual general meeting for the community titles scheme—include the business required to be considered at the first annual general meeting; and

(d) if there is a group of same-issue motions on the agenda, include—

(i) the title of the group of same-issue motions; and

Example—

An agenda sets out a list of motions that are all about refurbishment of a common property swimming pool under a title ‘Motions about pool refurbishment’.

(ii) a list of the motions that are part of the group in the following order—

(A) motions requiring a resolution without dissent;

(B) motions requiring a special resolution;

(C) motions requiring an ordinary resolution.

(e) state for each motion—

(i) if the motion is not submitted by the committee—the name and, if applicable, the lot number of the person submitting the motion; or

(ii) if the motion is submitted by the committee—that the motion is submitted by the committee and whether the motion is a statutory motion.

(3) If the meeting is an annual general meeting, other than the first annual general meeting, the agenda must also include—

(a) the substance of each statutory motion to be considered at the meeting; and

(b) anything else required, under the Act , to be included on the agenda for the meeting.

(4) In this section—

"statutory motion" , for an annual general meeting, means a motion about a following matter—

(a) presenting the body corporate’s accounts for the financial year;

(b) adopting administrative fund and sinking fund budgets for the financial year;

(c) fixing contributions to be paid by the owners of lots for the next financial year;

(d) reviewing each insurance policy held by the body corporate.