Queensland Consolidated Regulations

BODY CORPORATE AND COMMUNITY MANAGEMENT (SMALL SCHEMES MODULE) REGULATION 2020

- Made under the Body Corporate and Community Management Act 1997
- As at 1 July 2024
- Reg 231 of 2020

TABLE OF PROVISIONS

CHAPTER 1 - PRELIMINARY

   1.      Short title
   2.      Commencement
   3.      Application of this regulation—Act, s 21 [SM, s 3]
   4.      Dictionary [SM, s 4]
   5.      References to committee, secretary or treasurer [SM, s 5]
   6.      References to standard module

CHAPTER 2 - COMMUNITY MANAGEMENT STATEMENTS

   7.      Permitted inclusions—Act, s 66 [SM, s 6]

CHAPTER 3 - COMMITTEE FOR BODY CORPORATE

   PART 1 - PRELIMINARY

   8.      Requirement for committee—Act, s 98 [SM, s 7]
   9.      Purposes of chapter [SM, s 8]

   PART 2 - COMMITTEE MEMBERSHIP

           Division 1 - Composition of committee—Act, section 99
           10. Composition of committee [SM, s 9]

   11.     Eligibility to be secretary or treasurer [SM, ss 10 and 11]

           Division 2 - Choosing of committee—Act, section 99

              Subdivision 1 - Choosing of committee at annual general meeting

   12.     When secretary and treasurer are chosen [SM, s 13]
   13.     When committee may be chosen if previous committee was formed under s 12(3) [SM, s 14]

              Subdivision 2 - Election of secretary and treasurer

   14.     Election of secretary and treasurer [SM, s 15]

              Subdivision 3 - Term of office of committee members

   15.     Term of office—Act, s 99 [SM, s 44]
   16.     Removal from office for breaching code of conduct—Act, s 101B [SM, s 45]

   PART 3 - RESTRICTED ISSUES—ACT, SECTION 100

   17.     Restricted issues for committee [SM, s 52]
   17A.    (Expired)

   PART 4 - COMMITTEE MEETINGS—ACT, SECTION 101

           Division 1 - Administrative arrangements for committee meetings

   18.     Committee meetings [SM, s 54]
   19.     Submission for consideration of motions at committee meetings—generally [SM, s 58]
   19A.    Submission for consideration of motions by committee—requests to keep or bring an animal on a lot or common property [SM, s 58A]
   19B.    Deciding requests for approval to keep or bring an animal on to a lot or common property—Act, s 169B(4) [SM, s 58B]

           Division 2 - Voting at committee meetings

   20.     When voting member ineligible to vote at committee meetings [SM, s 64]
   21.     Voting at committee meetings [SM, s 65]
   22.     Conflict of interest [SM, s 66]

           Division 3 - Minutes and other records of committee

   23.     Minutes and other records of committee meetings [SM, s 71]

   PART 5 - ENGAGEMENT OF BODY CORPORATE MANAGER TO CARRY OUT FUNCTIONS OF COMMITTEE, SECRETARY AND TREASURER—ACT, SECTION 122

   24.     When body corporate manager may be engaged to carry out functions of committee and secretary and treasurer [SM, s 74]
   25.     Form of engagement [SM, s 75]
   26.     Term of engagement [SM, s 76]
   27.     Functions and powers [SM, s 77]
   28.     Body corporate manager’s reports to body corporate [SM, s 78]

   PART 6 - WHEN COMMITTEE MEMBER MAY RECEIVE PARTICULAR BENEFITS

   29.     When committee member may receive particular benefits [SM, s 79]

CHAPTER 4 - BODY CORPORATE MEETINGS—ACT, SECTION 104

   PART 1 - PURPOSE OF CHAPTER

   30.     Purpose of chapter [SM, s 80]

   PART 2 - ADMINISTRATIVE ARRANGEMENTS FOR BODY CORPORATE MEETINGS

           Division 1 - General

   31.     Types of meetings [SM, s 81]
   32.     Who may call general meetings [SM, s 82]
   32A.    General meetings—requirements about motions to decide requests to keep or bring an animal on to a lot or common property [SM, s 82A]
   32B.    Decisions about requests for approval to keep or bring an animal on to a lot or common property—Act, s 169B(4) [SM, s 82B]
   33.     When annual general meetings must be called [SM, s 83]
   34.     Requirement for requested extraordinary general meeting [SM, s 84]
   35.     Failure to call requested extraordinary general meeting [SM, s 85]
   36.     Opportunity to submit agenda motions [SM, s 86]
   37.     Notice of general meetings [SM, s 87]
   38.     Group of same-issue motions [SM, s 89]
   39.     Explanatory material accompanying voting paper [SM, s 90]
   40.     Time of general meetings [SM, s 91]
   41.     Agenda for general meeting [SM, s 93]

           Division 2 - Special provisions for first annual general meeting

   42.     First annual general meeting [SM, s 94]
   43.     First annual general meeting—scheme established by amalgamation [SM, s 95]
   44.     Documents and materials to be given to body corporate at first annual general meeting [SM, s 96]

   PART 3 - CHAIR AND QUORUM FOR BODY CORPORATE MEETINGS

   45.     Chairing general meetings [SM, s 97]
   46.     Power of person chairing general meeting to rule motion out of order [SM, s 98]
   47.     Quorum for general meetings [SM, s 99]
   48.     Adjournment of general meeting and formation of quorum in particular circumstances [SM, s 100]

   PART 4 - VOTING AT GENERAL MEETINGS

   49.     Meaning of voter for general meeting [SM, s 101]
   50.     Displacement or disentitlement of right to vote [SM, s 102]
   51.     Representation of body corporate [SM, s 103]
   52.     Voting at general meeting [SM, s 107]
   53.     Secretary to have available for inspection body corporate’s roll etc. [SM, s 113]

   PART 5 - OTHER PROCEDURAL MATTERS FOR GENERAL MEETINGS

   54.     Amendment of motions at general meetings [SM, s 115]
   55.     Amendment or revocation of resolutions passed at general meeting [SM, s 116]
   56.     Minutes of general meetings [SM, s 117]
   57.     Performance of secretary’s functions for general meeting if meeting not called by secretary [SM, s 118]

   PART 6 - VOTING OTHER THAN AT GENERAL MEETING

   58.     Voting other than at general meeting—Act, s 111

CHAPTER 5 - PROXIES

   PART 1 - PURPOSE OF CHAPTER

   59.     Purpose of chapter [SM, s 119]

   PART 2 - PROXIES FOR BODY CORPORATE MEETINGS—ACT, SECTION 103

   60.     Appointment [SM, s 128]
   61.     Form of proxy [SM, s 129]
   62.     Use of proxy [SM, s 130]
   63.     Offence [SM, s 132]

CHAPTER 6 - BODY CORPORATE MANAGERS AND SERVICE CONTRACTORS—ACT, SECTION 122

   PART 1 - PRELIMINARY

   64.     Purpose of chapter [SM, s 133]
   65.     Application of ch 6 to chapter 3, part 5 engagements [SM, s 134]

   PART 2 - AUTHORITY FOR ENGAGEMENTS

   66.     Authority to make or amend engagement [SM, s 135]

   PART 3 - REQUIREMENTS FOR ENGAGEMENTS

   67.     Form of engagement [SM, s 137]
   68.     Term of engagement of body corporate manager [SM, s 139]
   69.     Term of engagement of service contractor [SM, s 140]
   70.     Commencement of term of engagement [SM, s 142]

   PART 4 - TERMINATION OF ENGAGEMENTS

   71.     Purpose of part [SM, s 149]
   72.     Termination under the Act, by agreement etc. [SM, s 150]
   73.     Termination for conviction of particular offences etc. [SM, s 151]
   74.     Termination for failure to comply with remedial action notice [SM, s 152]

   PART 5 - DISCLOSURE REQUIREMENTS

   75.     Associate supplying goods or services [SM, s 154]
   76.     Disclosure of associate contract [SM, s 155]
   77.     Disclosure of commission, payment or other benefit [SM, s 156]

CHAPTER 7 - FINANCIAL MANAGEMENT—ACT, SECTION 150

   PART 1 - PURPOSE OF CHAPTER

   78.     Purpose of chapter [SM, s 159]

   PART 2 - BUDGETS

   79.     Budgets [SM, s 160]
   80.     Adjusting proposed budgets at annual general meeting [SM, s 161]

   PART 3 - CONTRIBUTIONS LEVIED BY BODY CORPORATE

   81.     Contributions to be levied on owners [SM, s 162]
   82.     Notice of contribution payable [SM, s 163]
   83.     Discounts for timely payment [SM, s 164]
   84.     Penalties for late payment [SM, s 165]

   PART 4 - PAYMENT AND ENFORCEMENT OF BODY CORPORATE DEBTS

   85.     Payment and recovery of body corporate debts [SM, s 166]

   PART 5 - ADMINISTRATIVE AND SINKING FUNDS

   86.     Administrative and sinking funds [SM, s 167]
   87.     Administration of administrative or sinking fund by body corporate manager [SM, s 168]
   88.     Application of administrative and sinking funds [SM, s 169]
   89.     Reconciliation statements [SM, s 170]

   PART 6 - BORROWING

   90.     Power to borrow [SM, s 171]

   PART 7 - CONTROL OF SPENDING

   91.     Spending by committee [SM, s 172]
   92.     Quotes for major spending decided at general meeting [SM, s 173]
   93.     Quotes for major spending decided by committee [SM, s 174]

   PART 8 - ACCOUNTS AND AUDIT

   94.     Accounts [SM, s 175]
   95.     Audit [SM, s 176]
   96.     Auditing qualifications and experience—Act, sch 6, def auditor [SM, s 177]

   PART 9 - MISCELLANEOUS

   97.     Reporting particular payments to committee [SM, s 178]

CHAPTER 8 - PROPERTY MANAGEMENT

   PART 1 - PURPOSE OF CHAPTER

   98.     Purpose of chapter [SM, s 179]

   PART 2 - COMMON PROPERTY

           Division 1 - Obligations about common property—Act, section 152
           99. Duties of body corporate about common property—Act, s 152 [SM, s 180]

   100.    Duty to consider defect assessment motion [SM, s 181]
   101.    Body corporate may establish voluntary defect assessment plan [SM, s 182]
   102.    Mailbox and noticeboard—Act, s 153 [SM, s 183]

           Division 2 - Dealing with common property

   103.    Disposal of interest in and leasing or licensing of common property—Act, s 154 [SM, s 184]
   104.    Easements over common property—Act, s 155 [SM, s 185]
   105.    Improvements to common property by body corporate—Act, s 159 [SM, s 186]
   106.    Improvements to common property by owner of a lot—Act, s 159 [SM, s 187]

   PART 3 - BODY CORPORATE ASSETS

           Division 1 - Obligation about body corporate assets

   107.    Duties of body corporate about body corporate assets—Act, s 152 [SM, s 188]

           Division 2 - Dealing with body corporate assets

   108.    Acquisition of amenities for benefit of lot owners—Act, s 156 [SM, s 189]
   109.    Other dealings with, and disposal of, body corporate assets—Act, s 157 [SM, s 190]

   PART 4 - AGREEMENT WITH ANOTHER BODY CORPORATE

   110.    Sharing facilities—Act, s 95 [SM, s 191]

   PART 5 - EXCLUSIVE USE BY-LAWS—ACT, SECTION 173

   111.    Conditions and obligations under exclusive use by-law [SM, s 192]
   112.    Improvements [SM, s 193]
   113.    Recovery of amount owed [SM, s 194]

   PART 6 - INSURANCE—ACT, SECTION 189

   114.    Definitions for part [SM, s 195]
   115.    Disclosure of insurance details at annual general meeting [SM, s 196]
   116.    Insurance of common property and body corporate assets [SM, s 197]
   117.    Insurance of building including lots [SM, s 198]
   118.    Insurance for buildings with common walls [SM, s 199]
   119.    Valuation for insurance purposes [SM, s 200]
   120.    Premium [SM, s 201]
   121.    Improvements affecting premium [SM, s 202]
   122.    Excess [SM, s 203]
   123.    Insurance for buildings with no common walls [SM, s 204]
   124.    Combined policy of insurance [SM, s 205]
   125.    Public risk insurance [SM, s 206]
   126.    Use affecting premium [SM, s 207]
   127.    Use of insurance money not paid under voluntary insurance scheme [SM, s 208]
   128.    Use of insurance money paid under voluntary insurance scheme [SM, s 209]

   PART 7 - MISCELLANEOUS

           Division 1 - Services for and obligations of owners and occupiers

   129.    Supply of services by body corporate—Act, s 158 [SM, s 210]

           Division 2 - Condition of lot

   130.    Obligations of owners and occupiers—Act, s 160 [SM, s 211]

           Division 3 - Power to act for owners and occupiers

   131.    Body corporate may carry out work required of owners and occupiers—Act, s 161 [SM, s 212]
   132.    Body corporate’s power to take action to remedy defective building work—Act, s 162 [SM, s 213]

CHAPTER 9 - ADMINISTRATIVE MATTERS

   PART 1 - PURPOSE OF CHAPTER

   133.    Purpose of chapter [SM, s 214]

   PART 2 - ADDRESS FOR SERVICE AND RELATED MATTERS

   134.    Definitions for part [SM, s 215]
   135.    Address for service [SM, s 216]
   136.    Change of address [SM, s 217]
   137.    Giving documents or information to lot owners or relevant persons—Act, s 315A [SM, s 218]
   138.    Giving documents or information to persons in a way mentioned in this section [SM, s 221]
   139.    Service of documents or information on secretary generally [SM, s 222]

   PART 3 - NOTICES, ROLL AND REGISTERS

           Division 1 - Notices

   140.    Notices of transfer and other matters—Act, s 201 [SM, s 223]

           Division 2 - Roll and registers—Act, section 204
           141. Roll of lots and entitlements [SM, s 224]

   142.    When body corporate must record information on roll [SM, s 225]
   143.    Register of assets [SM, s 226]
   144.    Register of allocations under exclusive use by-law [SM, s 229]
   145.    Register of reserved issues [SM, s 230]

   PART 4 - DOCUMENTS, INFORMATION AND OTHER MATTERS

   146.    Keeping and disposal of records—Act, s 204 [SM, s 231]
   147.    Access to records—Act, s 204 [SM, s 232]
   148.    Fee for information given to interested persons—Act, s 205 [SM, s 233]
   148A.   Giving information to interested person—Act, s 205 [SM, s 233A]
   148B.   Fee for information given to interested person (layered arrangement)—Act s 205AAB [SM, s 233B]
   148C.   Giving information to interested person (layered arrangement)—Act, s 205AAB [SM, s 233C]
   149.    Documents in custody of body corporate manager [SM, s 234]
   150.    Return of body corporate property [SM, s 235]

   PART 5 - (Repealed)

CHAPTER 10 - REPEAL AND TRANSITIONAL PROVISIONS

   PART 1 - REPEAL

   152.    Repeal [SM, s 237]

   PART 2 - TRANSITIONAL PROVISIONS

           Division 1 - Purposes, definitions and general approach

   153.    Main purposes of part [SM, s 238]
   154.    Definitions for part [SM, s 239]
   155.    Authorised action or document, obligation or protection under repealed provision [SM, s 240]
   156.    Terminology in things mentioned in s 155(1) [SM, s 241]
   157.    Period stated in repealed provision [SM, s 242]
   158.    Period or date stated in document given under repealed provision [SM, s 243]
   159.    References to repealed regulation [SM, s 244]
   160.    Acts Interpretation Act 1954, s 20 not limited [SM, s 245]

           Division 2 - Specific provisions

   161.    When is general meeting called for this division [SM, s 246]
   162.    General meetings of body corporate called before commencement [SM, s 247]
   163.    Duty to consider defect assessment motion [SM, s 248]
   164.    Notice for breach of code of conduct [SM, s 250]
   165.    Disclosure of commission or other benefit [SM, s 251]
   166.    Continuation of approved forms [SM, s 253]
   167.    Notices for roll given before commencement [SM, s 255]
   168.    Address for service and email address given before commencement [SM, s 256]

           Division 3 - Transitional provisions for Body Corporate and Community Management Legislation Amendment Regulation 2024

   169.    Definitions for part
   170.    Motions or requests submitted before commencement
   171.    Particular minutes and records of motions
   172.    Disposal of interest in and leasing or licensing of common property—executed document
   173.    Disposal of interest in and leasing or licensing of common property—unexecuted document
   174.    Easements over common property—executed document
   175.    Easements over common property—unexecuted document
   176.    Original owner’s return of body corporate property—particular circumstances
           SCHEDULE 1